Informal Letter Format

Every person needs to write a letter at some point of time in his life. Letters not only carry formal discourses but are also means of friendly conversations. How language is used in a letter reflects the skills and finesse of the writer as well. Therefore, it is essential to master the skill of writing a good letter from an early age. In this article, we are going to discuss Informal letter formation.

Informal Letter Format

Informal letters or friendly letters help us communicate with our distant friends and relatives which in turn helps us stay in touch with them. It gives us an insight into their lives and experiences while we share a part of us at the same time. For this mutual exchange to occur satisfactorily, we need to study the basic rules and polish our skills through practice.


Informal Letter Format


Sender’s Address

Date: (DD/MM/YYYY)

Salutation, (E.g. Dear …,)

Introduction: (Greet the person to whom the letter is addressed and reassure of your own well-being. Introduce the purpose behind writing your letter.)————————————————————————————————

Body Paragraph: (Elaborate on the purpose of writing the letter by giving detailed information regarding the same.)——————————————————————————————————————————————————————————————————————————————————————————————————————————–

Conclusion: (Summarise all the points mentioned in the letter without further elaborating upon them.)———————————————————————————————————

Subscription:
(E.g.: Yours sincerely/affectionately)
Sender’s Signature
Sender’s Name

Important Points to remember

  • The address of the person writing the letter is noted at the top left-hand side of the sheet.
  • The address is followed by the date the letter is written.
  • The salutation in an informal letter carries the name of the receiver preceded by an endearment (E.g.: Dearest XYZ.)
  • The salutation is preceded and followed by a blank line.
  • The letter should be written (preferably) in three paragraphs.
  • Restating your reason for writing the letter in the concluding paragraph is essential.

Types of Informal Letters


  • Letter of permission
  • Letter of condolence
  • Letter of invitation
  • Letter of information
  • Letter of apology
  • Letter of appreciation

Tips to Writing an Informal Letter

  • Collect all your thoughts before beginning to write the letter.
  • Make a rough list of all the important things that you wish to share.
  • Take time to write the letter in a neat hand with readable letters.
  • Maintain a free flow of ideas. Avoid skipping from one point to the other.
  • Avoid scribbling or cancelling what has already been written.

Sample Informal Letters


Letter of Information

Nick Kumar
Parimal Flats
Kolkata 700070
24th February 2021

Dearest Madhav,

I hope you are in good health and are enjoying your stay at your grandfather’s place. It is with great pleasure that I write today to share a surprise with you.

The annual prize distribution ceremony of my school was held this week. As it was a yearly event, a lot of planning and preparations preceded the day. A stage was built on the school ground and the place was decorated by students. Mrs. Varma, a retired Hindi teacher, was the chief guest of the ceremony. The event began with a speech recited by the head boy and a welcome song sung by the children of the primary section.

This was followed by the distribution of various prizes alternated with performances where children portrayed their talents before their fellow students, teachers, and parents. You will be pleased to know that I too won a prize. I was awarded the R.K. Menon Award for educational assistance to fellow students. It was a heartwarming experience to see the pride in the teacher’s eyes while she presented me with the award. The evening ended with the reading of the annual report and the vote of thanks given by the Vice-Principal of our school.

It was a memorable day and the only thing short of making it perfect as your absence. Convey my regards to your family and assure your grandfather of my prayers for his speedy recovery.

Yours sincerely,
Nick Kumar

Reply to letter of information

Madhav Kulkarni
24/B Maya Mansion
D’monte Road
Panaji, Goa 400 029
03rd March 2021

Dearest Raghav,

I hope you are in good health and are enjoying your stay at your grandfather’s place. It is with great pleasure that I write today to share a surprise with you.

The annual prize distribution ceremony of my school was held this week. As it was a yearly event, a lot of planning and preparations preceded the day. A stage was built on the school ground and the place was decorated by students. Mrs. Varma, a retired Hindi teacher, was the chief guest of the ceremony. The event began with a speech recited by the head boy and a welcome song sung by the children of the primary section.

This was followed by the distribution of various prizes alternated with performances where children portrayed their talents before their fellow students, teachers, and parents. You will be pleased to know that I too won a prize. I was awarded the R.K. Menon Award for educational assistance to fellow students. It was a heartwarming experience to see the pride in the teacher’s eyes while she presented me with the award. The evening ended with the reading of the annual report and the vote of thanks given by the Vice-Principal of our school.

It was a memorable day and the only thing short of making it perfect as your absence. Convey my regards to your family and assure your grandfather of my prayers for his speedy recovery.

Yours sincerely,
Madhav Kulkarni


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