Informal Letter Format

Informal letters or friendly letters help us communicate with distant friends and relatives which helps us keep in touch with them. It gives us an insight into their lives and experiences while we share a part of ourselves at the same time.

For this interchange to occur satisfactorily, we need to study the basic rules and polish the Informal Letter Format.

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Informal Letter Format

Informal Letter Format


Sender’s Address ……………….

Date: (DD/MM/YYYY)

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Greet the person to whom the letter is addressed and assure them of your own well-being. Introduce the purpose behind writing your letter.)

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Elaborate on the purpose of writing the letter by providing detailed information on the same.)

……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (Summarize all the points mentioned in the letter without going into too much detail.)

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Important Points to Remember


  • The address of the person writing the letter is noted at the top left-hand side of the sheet.
  • The address is followed by the date the letter is written.
  • The salutation in an informal letter carries the name of the receiver preceded by an endearment (E.g.: Dearest XYZ.)
  • The salutation is preceded and followed by a blank line.
  • The letter should be written (preferably) in three paragraphs.
  • Restating your reason for writing the letter in the concluding paragraph is essential.

Tips for Writing an Informal Letter


  • Collect all your thoughts before you start writing the letter.
  • Make a rough list of all the important things you want to share.
  • Take the time to write letters in a neat hand with legible characters.
  • Maintain a free flow of ideas. Avoid skipping from one point to another.
  • Avoid overwriting or overwriting what has already been written.

Sample Informal Letters


Letter of Information

Nick Kumar
Parimal Flats
Kolkata 700070
24th February 2021

Dearest Madhav,

I hope you are in good health and are enjoying your stay at your grandfather’s place. It is with great pleasure that I write today to share a surprise with you.

The annual prize distribution ceremony of my school was held this week. As it was a yearly event, a lot of planning and preparations preceded the day. A stage was built on the school ground and the place was decorated by students. Mrs. Varma, a retired Hindi teacher, was the chief guest of the ceremony. The event began with a speech recited by the head boy and a welcome song sung by the children of the primary section.

This was followed by the distribution of various prizes alternated with performances where children portrayed their talents before their fellow students, teachers, and parents. You will be pleased to know that I too won a prize. I was awarded the R.K. Menon Award for educational assistance to fellow students. It was a heartwarming experience to see the pride in the teacher’s eyes while she presented me with the award. The evening ended with the reading of the annual report and the vote of thanks given by the Vice-Principal of our school.

It was a memorable day and the only thing short of making it perfect as your absence. Convey my regards to your family and assure your grandfather of my prayers for his speedy recovery.

Yours sincerely,
Nick Kumar

Reply to letter of information

Madhav Kulkarni
24/B Maya Mansion
D’monte Road
Panaji, Goa 400 029
03rd March 2021

Dearest Raghav,

I hope you are in good health and are enjoying your stay at your grandfather’s place. It is with great pleasure that I write today to share a surprise with you.

The annual prize distribution ceremony of my school was held this week. As it was a yearly event, a lot of planning and preparations preceded the day. A stage was built on the school ground and the place was decorated by students. Mrs. Varma, a retired Hindi teacher, was the chief guest of the ceremony. The event began with a speech recited by the head boy and a welcome song sung by the children of the primary section.

 

Copyright Notice:📚 Teachers and students are granted permission to use, reproduce, and distribute this content solely for educational and non-commercial purposes. 🚫 Unauthorized copying, distribution, or reproduction for commercial purposes is strictly prohibited. Any infringement may result in legal action. 

 

This was followed by the distribution of various prizes alternated with performances where children portrayed their talents before their fellow students, teachers, and parents. You will be pleased to know that I too won a prize. I was awarded the R.K. Menon Award for educational assistance to fellow students. It was a heartwarming experience to see the pride in the teacher’s eyes while she presented me with the award. The evening ended with the reading of the annual report and the vote of thanks given by the Vice-Principal of our school.

It was a memorable day and the only thing short of making it perfect was your absence. Convey my regards to your family and assure your grandfather of my prayers for his speedy recovery.

Yours sincerely,
Madhav Kulkarni

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