Top 10 Formal Letter Examples

In this article, we have written the best 10 Formal Letter Examples for you. Each Example is different from others with the latest Formal Letter Format.

Formal Letter Examples


What is a Formal Letter?


Formal letters are letters used mainly for impersonal discourses. They are used while communicating with officials or associates with whom the writer does not share a personal relation. These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.


Formal Letter Examples


Formal Letter Examples #1


Letter requesting admission

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for admission

Dear Ma’am,

I, the undersigned, am a parent of Pooja Naik. I request you to grant her admission to your school.

Before this, my daughter was studying in Class 6 at Jain Society High School at Kolkata. Because of my transfer here to Mumbai, my entire family had to move here with me. We, therefore, request you to grant her admission to your school. I am enclosing a copy of her previous year’s mark sheet, school leaving certificate, and transfer certificate for your reference.

Kindly consider my request and grant her admission. In anticipation of your reply, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #2


Letter confirming participation in Cleanliness Drive

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Participation in Cleanliness Drive

Dear Sir,

On behalf of my classmates and other students of New Era High School, I would like to express our wish to assist you in the Cleanliness Drive you are organizing.

The Principal and teachers of our school informed us of this drive and encouraged us to participate in it. I am proud to say that your endeavor has not gone unnoticed. On the contrary, they have proved to be extremely inspirational and encouraging. Asking people to contribute in their own small ways to such social causes makes people feel a sense of belonging and responsibility.

When a person puts in his own time and energy to nurture the place he lives in, he begins to recognize its value and appreciate it. If every person in this country does his part in keeping his neighborhood clean, we will save a lot of money and manpower which can, in turn, be put to better use for the development of our country.

We the students of New Era High School would like to contribute to this noble cause and will encourage our friends and families as well to do the same. We are grateful for this opportunity we received to serve the land which provides for and nurtures us at all times.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #3


Letter requesting information

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for information

Dear Sir,

Concerning your advertisement printed in today’s newspaper, I, the father of Sagar Rathod, request you to send me a brochure with the relevant details.

My son has passed Class IX and is currently in Class X. I have been on the lookout for the best assistance for his current academic year. Your advertisement appears very promising; however, I would like to take a closer look at your brochure before making my final decision.

As you understand that this is a critical year for my child I request you to send me the details at the earliest.

I await your reply. Thank you.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #4


Letter requesting for information of courses

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Comprehensive information on courses

Dear Mahesh,

I write this letter on behalf of the Department of Pharmacy at M. K. Institute of Science and Medicine to which your letter dated 20th April 2015 was addressed.

I would like to inform you that our institute offers degree, diploma and certificate courses in most fields of science.
We currently offer:
I. Three-year degree courses in
a. Computer Science
b. Botany
c. Pharmacy
d. Paramedic Science
e. Ayurveda
f. Homoeopathy
II. Two-year diploma courses in
a. Computer Hardware
b. Health Care Management
c. Hospital Assistance
III. Certificate courses in
a. Earth Science
b. Teaching Elementary School Science
c. Life Science

The courses stretch from two months to three years. Additional information regarding the eligibility for admission and course syllabus is available in the prospectus of the institute and the institute’s website. Please refer Homeoflearning.in for the same.

You will need to provide copies of your previously achieved mark sheets to be eligible for the courses. You can contact the general office for admission-related queries.

I hope this letter provides you with the information you were seeking.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #5


Letter placing order of books

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: An order for books

Dear Sir/Madam,

I need a few books that are available at your publishing house. I would be extremely grateful if you could send them to me at your earliest. Also, kindly ensure that all of them are of the latest edition.

The books which I need are

  • A Critical History of English Literature by David Daiches 1 Copy
  • The Glossary of Literary Words by M. H. Abrams 1 Copy
  • The Short Oxford History of English Literature by Andrew Sanders 1 Copy

I am willing to pay the delivery charges incurred by you for posting the books to me.

In anticipation of your reply, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


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Formal Letter Examples #6


Letter requesting for break time extension

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for an extension in break time

Dear Sir,

With due respect, I, Rohit Vare, studying in Class 9 B would like to request you to consider
extending the break time from fifteen minutes to thirty minutes.

Since many of our parents bring us lunch from home, it becomes difficult to go to the entrance to
fetch it and finish eating it on time. We are therefore often late for the next lesson and are punished for the
same. Also, it is the only time we get to practice for the annual day celebration. This extension will also
allow us to play on the school grounds and prevent us from becoming mere book worms.

Your understanding in this regard will be greatly appreciated.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #7


Letter for exemption from payment of donation

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Request for exemption from payment of a donation

Dear Sir,

I am writing this letter to request you to exempt me from paying the donation fee. I am studying in Class 8 and scored 95% in Semester I. I also scored 90% in Class 7.

My father works as an attendant in the local post office and his salary is the only means of income for my family which contains seven members. Moreover, we live in a rented house. After paying the rent and the medical bills of my mother, there is hardly any money left for food. Therefore, it is impossible for me to pay the donation of Rs 30,000/- demanded by the institution.

I assure you that I will pay the amount after I complete my education and find a job. Kindly take my request into consideration and do the needful.

In anticipation of your reply, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #8


Letter for duplicate school leaving certificate

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Application for duplicate school leaving certificate

Dear Ma’am,

I, the undersigned ex-student of your reputed school, request you to grant me a duplicate copy of my school leaving certificate. I misplaced my original certificate a while ago, and I am in urgent need of it for my further education.

I was a student of the 2006–2007 batch. My school roll number then was 52, and I was in Division B. My hall ticket number was A400152. I am enclosing a photocopy of my mark sheet for your convenience.

Kindly give me the document as soon as possible as its absence is causing a hindrance in my admission process. I am ready to pay any charges applicable for the same.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #9


Letter requesting for extra classes

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Extra classes to complete portion

Dear Ma’am,

I am the class leader of Std. IX Div D and would like to bring to your notice a serious matter.

Since the sudden illness of Miss Kamat, our class has been lagging in the completion of the History portion. You may be aware that we did not have history periods for a long time after Miss Kamat left. The new teacher who is appointed to substitute her has begun by going back to all the topics which we were already taught. Therefore, in all probability, we will not finish the entire portion before the exams. Since the dates of the final exams were declared, all of us are under a lot of pressure.

I request you to look into the matter and make the necessary arrangements. If need be, all of us are even willing to attend extra classes after school.

In anticipation of your response, I remain,

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Formal Letter Examples #10


Letter for subject change

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: Application for Subject Change

Dear Sir,

I am a student of your school currently studying in Standard VI. Kindly grant me permission to switch one of my subjects. I wish to take up French instead of Hindi.

Since I do not have a background in Hindi, I find it very difficult to grasp it. I have been trying my level best to catch up with the teacher’s explanations for the past year but am unable to excel in it. This has also resulted in a decline in my overall percentage. I understand that I will have to work hard as French is a new subject, but I am ready to take up the challenge. My language teachers have already explained to me the pros and cons of this decision, and I have discussed the same with my parents too. We all feel that taking up French is the best option for me at this juncture.

I, therefore, request you to consider my application and grant me your permission to give up Hindi and study French instead.

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


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