Vacation Leave Letter

A leave letter is a type of formal letter of your absence from your office, school, college, or any other professional space. A letter is used while communicating with officials or associates with whom the writer does not share a personal relationship.

These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.

In this post, we have added Tips, Format, and the top 10 Vacation Leave Letter samples.

Vacation Leave

Vacation Leave Letter Tips


  • Write the heading and reference number properly.
  • Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
  • Mention the subject in brief.
  • The body of the letter should be concise and to the point. (Ensure the reason is legitimate)
  • Use the subscription ‘Yours faithfully.’
  • Use the full signature of the writer.

Vacation Leave Letter Format


Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Vacation Leave Letter Samples


Vacation Leave Letter Sample #1


To.
The Manager, Motija Finance

Subject: Vacation Leave Letter

Dear Sir,

This is to bring to your notice that I need a vacation from 1st August to 16th August. My children’s summer vacation has started and I haven’t spent time with them for a long time. So I decided to take a vacation for 15 days. I will be back to work on 17th August.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

I would be obliged if you will approve this.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance


Vacation Leave Letter Sample #2


To,
The Manager, XYZ Company, New York

Subject: Vacation Leave Letter

Dear Sir,

This is to bring to your notice that, I would like to confirm my vacation request which I told you about earlier. I’m leaving on the 8th of May. I will be mostly available after the 28th of May to resume my work.

Although I will not be in the office during this time period, I will still be available via email or phone. You can reach me through my number (9853876378), in case of an emergency.

Hoping for a quick reply as have to book hotels and flights.

Yours Faithfully,
John Allen, Junior Engineer, XYZ Company


Vacation Leave Letter Sample #3


To
Office-in-charge, XYZ Company, New Delhi

Subject: Vacation Leave Letter

Respected Ma’am,

I am Manish Sharma, an employee in your company, my ID no -7654A. It’s been 2 years since I had my last vacation and I would like to use the 14 days of paid time off I’ve accumulated. I have a trip scheduled to visit my hometown. Due to this, I will be travelling out of the station on the 15th of September and will be coming back to work on the 30th of September.

I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.

Hoping for a positive response.

Thank you
Yours Truly, Manisha Sharma


Vacation Leave Letter Sample #4



To,
The Manager, Infosys Technology

Subject: Vacation Leave Letter

Dear Sir,

I am writing to request a 30-day vacation time which I told you about earlier. It has been almost two years since I could not spend proper time with my family. So I decided to go to New York with my family. I’m leaving for vacation on the 1st of April. I will return to work on the 1st of May.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Sincerely,
Peter Paul, Senior Engineer, Infosys Technology,

Ph no – +19159969739, Email – Peterpaul8765@gmail.com


Vacation Leave Letter Sample #5


Το, The Manager, TCS, Salt Lake, Kolkata

Subject: Vacation Leave Letter

Dear Madam,

This is to bring to your notice that I need a vacation from 15th December to 31st December. My children’s winter vacation has started and I haven’t spent time with them for a long time. So I decided to take a vacation for about 15 days. I would like to leave work on 15th December and return to work on 2nd January.

I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.

I shall be very thankful to you for this favour.

Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023


Vacation Leave Letter Sample #6


To,
The Manager, Cyber Technology, Kolkata

Subject: Vacation Leave Letter

Respected Sir,

I am formally requesting one week of vacation leave from 20th August to 27th August. I will be back to work on 28th August. It has been almost five years since I could not go to my native village. This year I want to spend my vacation time in my village.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Thanking you.

Sincerely,

Manish Pandey, Junior Technician, Cyber Technology, Contact no: 917698567487, Manishpandey@gmail.com


Vacation Leave Letter Sample #7


To,
The Office-in-charge, Vital Technology, Kolkata

Subject: Vacation Leave Letter

Respected Sir,

This is to bring to your notice that, I need a vacation leave from 5th July to 15th July. I will be back to work on the 16th of July.

The 8th of July is our marriage anniversary and that’s why we will travel to Australia to spend some time with family.

I am a responsible employee and never leave my office unless there is a need. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Hoping for a quick reply as have to book hotels and flights.

Yours sincerely,

Rajat Sen, Senior Technician, Vital Technology


Vacation Leave Letter Sample #8


To,
The Manager
XYZ Company
Sinthi More, Kolkata

Subject: Vacation Leave Letter

Respected Madam,

Most humbly I beg to say that, I am Tanisha Sen, working in your company as an assistant technician. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I need a vacation for 1 week from 25th April to 2nd May. I will be back to work on the 3rd of May.

So, please give your approval to take one week’s vacation leave.

I would be thankful for your consideration.

Yours faithfully,

Tanisha Sen
Assistant Technician


Vacation Leave Letter Sample #9


To,
The Manager, Cyber Technology, Kolkata

Subject: Vacation Leave Letter

Dear Sir,

This is a formal request for one week’s vacation leave from 15th April to 22nd April. I will be back at work on23rd of April. My husband and I are planning a vacation for the first time after marriage.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

Hoping for a quick reply as have to book hotels and flights.

Pallabi Sarkar,
Assistant Technician


Vacation Leave Letter Sample #10


To,
The Principal
Losada High School
Losada, Debra, Paschim Medinipur, WB

Subject: Vacation Leave Letter

Dear Sir,

With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I need a vacation from 11th December to 17th December. My parents live in my village and they are very sick and I haven’t spent time with them for a long time. In these circumstances, please give your approval to take one week’s vacation leave. I will be back to work on the 18th of December.

I will be highly obliged for your consideration.

Sincerely,

Rajesh Sen
Assistant Teacher

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