An e-mail is the fastest way to communicate in writing. The word e-mail simply means electronic mail, which we send across the Internet or other computer networks. An e-mail can be sent from a computer or a smartphone that has access to the Internet.
A resignation email or resignation letter is a formal document that is used to inform your higher authorities of your company or organization about your decision to resign from the organization or company.
A resignation email or letter should Include the date of your last working day. These letters/emails can be recognized by their tone which is often a combination of politeness and formality and their short length.
In this post, we have added some important tips and the format and the top 10 resignation emails.
Resignation Email Tips
- Write the heading properly.
- Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
- Mention the subject in brief.
- The body of the email should be concise and to the point.
- Should Include the date of your last working day
Components of an E-mail
An e-mail consists of two main sections:
- The header
- The body
The following fields are part of the header:
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- The To field
- The Cc field
- The Bcc field
- The Subject line
The body of the e-mail consists of an introductory paragraph and a short description in writing. It consists of
- A salutation
- An opening sentence
- The information in detail
- Closing line
- Signature line
Resignation Email Format
Header
| From | |
| To | |
| Cc | |
| Bcc | |
| Subject |
Body
Salutation, (E.g.: Dear …,)
An opening sentence: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
The information in detail: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Closing line: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Signature line:
Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation
Best Resignation Emails
Resignation Email #1
| From | Peterparker@gmail.com |
| To | Pinakibose2@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email due to Personal Reasons |
To.
The Manager, Motija Finance
Dear Sir,
Respectfully, I am Peter Parker and my employee ID is RD1243C. This is to bring to your notice that I am resigning from the position of head clerk in Motija Finance, effective from 5th November 2022. My last date of employment will be 4th November 2022.
It has been an outstanding experience working with you and the entire team at Motija Finance over the past 15 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 15 years of service time at Motija Finance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours sincerely,
Peter Parker, Head Clerk, Motija Finance, Date – 01/11/22
Resignation Email #2
| From | Johnallen@gmail.com |
| To | Peter Charles@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email from the Position of Junior Engineer |
To,
The Manager
XYZ Company
Dear Sir,
Please accept my formal resignation email from the position of Junior Engineer in XYZ company, effective 15 days from today. The reason behind my resignation is very personal. My last date of employment will be the 19th of June.
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During my 5 years of service time, I have gained a great experience working with you and the entire team at XYZ Company. I have been very fortunate and am thankful for the opportunities you have given me to grow and learn about the software. Specifically, I would like to thank you for everything during my 5 years of service time at XYZ Company.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours Faithfully,
John Allen, Junior Engineer, XYZ Company, Date -05/06/23
Resignation Email #3
| From | Johnallen@gmail.com |
| To | Tommiller@gmail.com |
| Cc | |
| Bcc | |
| Subject | Immediate Resignation Email from the Position of Staff Assistant |
To,
The Manager, XYZ Company, New York
Dear Sir,
This email will confirm my resignation from the position of Staff Assistant in XYZ company, effective immediately. My last date of employment will be 17th September.
I would like to express my appreciation for the opportunities you have given me to grow and learn about my field. During my 2 years of service time, I have gained a great experience working with you and the entire team at XYZ Company.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours Faithfully,
John Allen, Staff Assistant, XYZ Company, Date – 16/09/22
Resignation Email #4
| From | Peterpaul@gmail.com |
| To | Simoncharles@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email due to personal reasons |
To,
The Supervisor,
Infosys Technology
Dear Sir,
Please accept this email as formal notice of resignation from my position as Special Events Coordinator at Infosys Technology, effective 15 days from today. My last date of employment will be 25th September.
I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Sincerely,
Peter Paul, Special Events Coordinator, Infosys Technology,
Ph no – 4567879865, Email – Peterpaul8765@gmail.com, Date 09/09/23
Resignation Email #5
| From | Allenpaul@gmail.com |
| To | Amberjackson@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email due to personal health problems |
To,
The Manager,
Walmart Headquarters, St. Bentonville, Arkansas,
Dear Madam,
Respectfully, I am Allen Paul, working as Data Entry Operator at Walmart Headquarters. I would like to inform you that due to some personal health problem, I will resign from my position, effective today.
It has been an outstanding experience working with you and the entire team at Walmart Headquarters over the past 5 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 5 years of service time at Motija Finance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours sincerely,
Allen Paul: Data Entry Operator, Walmart Headquarters, Employee Id – 243252D, Date -05/08/2023
Resignation Email #6
| From | Manishpandey@gmail.com |
| To | Pinakibose@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email due to another Job Opportunity |
To,
The Manager, Cyber Technology, New York
Dear Sir,
With respect, I am Manish Pandey and I work as a Junior Technician in your company. My employee ID is MP1243C. This letter will confirm my resignation from the position of Junior Technician in Cyber Technology, effective 10 days from today. My last date of employment will be 17th September.
I have accepted a new position with another company. I think the time has come to accept the new challenge and advance my career. It has been an outstanding experience working with you and the entire team at Cyber Technology over the past 5 years.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Sincerely,
Manish Pandey, Junior Technician, Cyber Technology, Date – 06/09/22
Resignation Email #7
| From | Peterparker@gmail.com |
| To | Lisajoshi@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email due to personal problem |
To,
The Manager, Vital Technology, London
Respected Sir,
I would like to inform you that due to some personal problem, I will be resigning from my position as Senior Technician in Vital Technology, effective 10 days from today.
I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours sincerely,
Peter Parker, Senior Technician, Vital Technology, Employee ID- SF11234, Date: 12/06/23
Resignation Email #8
| From | Rajeshsen@gmail.com |
| To | Piyanksharma@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email from the Position of Assistant Teacher |
To,
The Principal
St. John High School
Lake Gardens, Kolkata
Dear Sir,
With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I want to confirm my resignation from my position at St. John High School, effective 10 days from today. My last date of employment will be 17th September.
I would like to express my appreciation for the opportunities you have given me to grow and learn about my teaching. During my 2 years of service time, I have gained a great experience working with you and all the teachers at St. John High School.
Please let me know how can I help you during the transition period. I wish you and your institution all the best.
Sincerely,
Rajesh Sen
Assistant Teacher
6th September 2022
Resignation Email #9
| From | Pallabisarkar@gmail.com |
| To | Piyalibose@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email due to Personal Problem |
To,
The Principal
Alipurduar High School
Alipurduar, West Bengal
Dear Madam,
With due respect, I would like to inform you that due to some personal problems, I will be resigning from my position as an assistant teacher at Alipurduar High School, effective 15 days from today.
I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.
Please let me know how can I help you during the transition period. I wish you and your institution all the best.
Pallabi Sarkar,
Assistant Teacher, Alipurduar High School, Date: May 5, 2023
Resignation Email #10
| From | Peterpaul@gmail.com |
| To | Pinakibose2@gmail.com |
| Cc | |
| Bcc | |
| Subject | Resignation Email |
To,
The Manager, Infosys Technology
Dear Sir,
This is to bring to your notice that I am Peter Paul, working as Senior Engineer at Infosys Technology. I would like to inform you that due to some personal health problem, I will be resigning from my position, effective from today.
It has been an outstanding experience working with you and the entire team at Infosys Technologies over the past 5 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 5 years of service time at Infosys Technology.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Sincerely,
Peter Paul, Senior Engineer, Infosys Technology, Ph no – +19159969739, Email – Peterpaul8765@gmail.com
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Frequently Asked Questions (FAQ)
What is a Resignation Email?
A resignation email or letter is a formal document that is used to inform your boss about your decision to resign from organizations/companies.
How to Start a Resignation Email?
Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
To Whom Should Write the Resignation Email?
A Resignation Email or Letter is an official or formal document written to higher authorities of your company or organization.
Also, Read
Vacation Leave Email
Personal Time off Email
Short Sick Leave Email
Leave Request Email
Sickness Leave Email
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Leave for Personal Work
