Resignation Letter to HR

A resignation letter to HR is a formal letter that is used to inform HR of your company or organization about your decision to resign from the organization or company.

In this post, you will find some important tips and the format and the top 10 Resignation letters to HR samples.

Resignation Mail to Manager

Resignation Letter Tips to HR


  • Write the heading properly.
  • Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
  • Mention the subject in brief.
  • The body of the email should be concise and to the point.
  • Should Include the date of your last working day

Resignation Letter Format to HR


Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,……………..
Designation & ………………….
Address……………………………

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


Resignation Letter to HR Samples


Sample Resignation Letter to HR #1


To.
The HR, Motija Finance

Subject: Resignation Letter to HR from the Position of Head Clerk

Dear Sir,

Respectfully, I am Peter Parker and my employee ID is RD1243C. This is to bring to your notice that I am resigning from the position of head clerk in Motija Finance, effective from 5th November 2022. My last date of employment will be 4th November 2022.

It has been an outstanding experience working with you and the entire team at Motija Finance over the past 15 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 15 years of service time at Motija Finance.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Yours sincerely,

Peter Parker, Head Clerk, Motija Finance, Date – 01/11/22


Sample Resignation Letter to HR #2


To,
The HR, XYZ Company

Subject: Resignation Letter to HR due to Personal Reason

Dear Sir,

Please accept my formal resignation letter from the position of Junior Engineer in XYZ company, effective 15 days from today. The reason behind my resignation is very personal. My last date of employment will be the 19th of June.

During my 5 years of service time, I have gained a great experience working with you and the entire team at XYZ Company. I have been very fortunate and am thankful for the opportunities you have given me to grow and learn about the software. Specifically, I would like to thank you for everything during my 5 years of service time at  XYZ Company.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Yours Faithfully,

John Allen, Junior Engineer, XYZ Company, Date -05/06/23


Sample Resignation Letter to HR #3


To,
The HR, XYZ Company, New York

Subject: Resignation Letter to HR from the Position of Staff Assistant

Dear Sir,

This letter will confirm my resignation from the position of Staff Assistant in XYZ company, effective 10 days from today. My last date of employment will be 17th September.

I would like to express my appreciation for the opportunities you have given me to grow and learn about my field. During my 2 years of service time, I have gained a great experience working with you and the entire team at XYZ Company.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Yours Faithfully,
John Allen, Staff Assistant, XYZ Company, Date – 06/09/22


Sample Resignation Letter to HR #4


To,
The HR, Infosys Technology

Subject: Resignation Letter to HR from the Position of Special Events Coordinator

Dear Sir,

Please accept this letter as formal notice of resignation from my position as Special Events Coordinator at Infosys Technology, effective 15 days from today. My last date of employment will be 25th September.

I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Sincerely,
Peter Paul, Special Events Coordinator, Infosys Technology,

Ph no – 4567879865, Email – Peterpaul8765@gmail.com, Date 09/09/23


Sample Resignation Letter to HR #5


To,
The HR,
Walmart Headquarters, St. Bentonville, Arkansas

Subject: Resignation Letter to HR due to Illness

Dear Madam,

Respectfully, I am Allen Paul, working as Data Entry Operator at Walmart Headquarters. I would like to inform you that due to some personal health problem, I will resign from my position, effective today.

It has been an outstanding experience working with you and the entire team at Walmart Headquarters over the past 5 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 5 years of service time at Motija Finance.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Yours sincerely,

Allen Paul: Data Entry Operator, Walmart Headquarters, Employee Id – 243252D, Date -05/08/2023


Sample Resignation Letter to HR #6


To,
The HR, Cyber Technology, New York

Subject: Letter of Resignation to HR from the position of Junior Technician

Dear Sir,

With respect, I am Manish Pandey and I work as a Junior Technician in your company. My employee ID is MP1243C. This letter will confirm my resignation from the position of Junior Technician in Cyber Technology, effective 10 days from today. My last date of employment will be 17th September.

I have accepted a new position with another company. I think the time has come to accept the new challenge and advance my career. It has been an outstanding experience working with you and the entire team at Cyber Technology over the past 5 years.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Sincerely,

Manish Pandey, Junior Technician, Cyber Technology, Date – 06/09/22

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Sample Resignation Letter to HR #7


To,
The HR, Vital Technology, London

Subject: Resignation Letter to HR due to Some Personal Problems

Respected Sir,

I would like to inform you that due to some personal problem, I will be resigning from my position as Senior Technician in Vital Technology, effective 10 days from today.

I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Yours sincerely,

Peter Parker, Senior Technician, Vital Technology, Employee ID- SF11234, Date: 12/06/23


Sample Resignation Letter to HR #8


To,
The HR
Global Solutions,
New York

Subject: Letter of Resignation to HR from the Position of Database Administrator

Dear Sir,

With due respect, I wish to state that, I am Neil Parker, working as a Database Administrator in your company. I want to confirm my resignation from my position at Global Solutions, effective 10 days from today. My last date of employment will be 17th September.

I would like to express my appreciation for the opportunities you have given me to grow and learn. During my 2 years of service time, I have gained a great experience working with you and the entire team at Global Solutions.

Please let me know how can I help you during the transition period. I wish you and your institution all the best.

Sincerely,

Neil Parker
Database Administrator
6th September 2022


Sample Resignation Letter to HR #9


To,
The HR
Techasoft,
2170 Sherobee Road Mississauga, ON L5A 3P8 Canada

Subject: Resignation Letter to HR due to Personal Problems

Dear Madam,

With due respect, I would like to inform you that due to some personal problems, I will be resigning from my position as a Senior software engineer at Techasoft, effective 15 days from today.

I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.

Please let me know how can I help you during the transition period. I wish you and your institution all the best.

Pallabi Sarkar,
Senior software engineer, Techasoft, 2170 Sherobee Road Mississauga, ON L5A 3P8 Canada, Date: May 5, 2023


Sample Resignation Letter to HR #10


To,
The HR, Infosys Technology

Subject: Resignation Letter to HR due to Personal Health Problem

Dear Sir,

This is to bring to your notice that I am Peter Paul, working as Senior Engineer at Infosys Technology. I would like to inform you that due to some personal health problem, I will resign from my position, effective today.

It has been an outstanding experience working with you and the entire team at Infosys Technology over the past 5 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 5 years of service time at Infosys Technology.

Please let me know how can I help you during the transition period. I wish you and your company all the best.

Sincerely,

Peter Paul, Senior Engineer, Infosys Technology, Ph no – +19159969739, Email – Peterpaul8765@gmail.com

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Frequently Asked Questions (FAQ)


What is a Resignation Letter?

A resignation letter is a formal letter that is used to inform your boss about your decision to resign from organizations/companies.

How to Start a Resignation Letter to HR?

Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.

To Whom Should Write the Resignation Letter?

A Resignation Letter is an official or formal request letter written to higher authorities of your company or organization.


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