A Professional Resignation letter is used to inform the higher authorities of your company or organization about your decision to resign from the organization or company.
A Professional Resignation letter should Include the date of your last working day. These letters/emails can be recognized by their tone which is often a combination of politeness and formality and their short length.
In this post, we have added some important tips and the format and the top 10 Professional Resignation Letter Samples.
Professional Resignation Letter Tips
- Write the heading properly.
- Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
- Mention the subject in brief.
- The body of the email should be concise and to the point.
- Should Include the date of your last working day
Professional Resignation Letter Format
Sender’s Address ……………….
Date: (DD/MM/YYYY)
Recipient’s Name,……………..
Designation & ………………….
Address……………………………
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Subject: (One short sentence stating the purpose of the letter.)
Salutation, (E.g.: Dear …,)
Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation
Professional Resignation Letters
Professional Resignation Letter #1
To.
The Manager, Motija Finance
Subject: Resignation Letter
Dear Sir,
Respectfully, I am Peter Parker and my employee ID is RD1243C. This is to bring to your notice that I am resigning from the position of head clerk in Motija Finance, effective from 5th November 2022. My last date of employment will be 4th November 2022.
It has been an outstanding experience working with you and the entire team at Motija Finance over the past 15 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 15 years of service time at Motija Finance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours sincerely,
Peter Parker, Head Clerk, Motija Finance, Date – 01/11/22
Professional Resignation Letter #2
To,
Peter Charles,
CEO, XYZ Company
Subject: Letter of Resignation
Dear Sir,
Please accept my formal resignation letter from the position of Junior Engineer in XYZ company, effective 15 days from today. The reason behind my resignation is very personal. My last date of employment will be the 19th of June.
During my 5 years of service time, I have gained a great experience working with you and the entire team at XYZ Company. I have been very fortunate and am thankful for the opportunities you have given me to grow and learn about the software. Specifically, I would like to thank you for everything during my 5 years of service time at XYZ Company.
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Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours Faithfully,
John Allen, Junior Engineer, XYZ Company, Date -05/06/23
Professional Resignation Letter #3
To,
The Manager, XYZ Company, New York
Subject: Resignation Letter
Dear Sir,
This letter will confirm my resignation from the position of Staff Assistant in XYZ company, effective 10 days from today. My last date of employment will be 17th September.
I would like to express my appreciation for the opportunities you have given me to grow and learn about my field. During my 2 years of service time, I have gained a great experience working with you and the entire team at XYZ Company.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours Faithfully,
John Allen, Staff Assistant, XYZ Company, Date – 06/09/22
Professional Resignation Letter #4
To,
Simon Charles,
CEO, Infosys Technology
Subject: Letter of Resignation
Dear Sir,
Please accept this letter as formal notice of resignation from my position as Special Events Coordinator at Infosys Technology, effective 15 days from today. My last date of employment will be 25th September.
I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Sincerely,
Peter Paul, Special Events Coordinator, Infosys Technology,
Ph no – 4567879865, Email – Peterpaul8765@gmail.com, Date 09/09/23
Professional Resignation Letter #5
To,
The Manager,,
Walmart Headquarters, St. Bentonville, Arkansas,
Subject: Resignation Letter
Dear Madam,
Respectfully, I am Allen Paul, working as Data Entry Operator at Walmart Headquarters. I would like to inform you that due to some personal health problem, I will be resigning from my position, effective from today.
It has been an outstanding experience working with you and the entire team at Walmart Headquarters over the past 5 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 5 years of service time at Motija Finance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours sincerely,
Allen Paul: Data Entry Operator, Walmart Headquarters, Employee Id – 243252D, Date -05/08/2023
Professional Resignation Letter #6
To,
The Manager, Cyber Technology, New York
Subject: Letter of Resignation
Dear Sir,
With respect, I am Manish Pandey and I work as a Junior Technician in your company. My employee ID is MP1243C. This letter will confirm my resignation from the position of Junior Technician in Cyber Technology, effective 10 days from today. My last date of employment will be 17th September.
I have accepted a new position with another company. I think the time has come to accept the new challenge and to advance my career. It has been an outstanding experience working with you and the entire team at Cyber Technology over the past 5 years.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Sincerely,
Manish Pandey, Junior Technician, Cyber Technology, Date – 06/09/22
Professional Resignation Letter #7
To,
The Manager, Vital Technology, London
Subject: Resignation Letter
Respected Sir,
I would like to inform you that due to some personal problem, I will be resigning from my position as Senior Technician in Vital Technology, effective 10 days from today.
I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Yours sincerely,
Peter Parker, Senior Technician, Vital Technology, Employee ID- SF11234, Date: 12/06/23
Professional Resignation Letter #8
To,
The Principal
St. John High School
Lake Gardens, Kolkata
Subject: Letter of Resignation
Dear Sir,
With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I want to confirm my resignation from my position at St. John High School, effective 10 days from today. My last date of employment will be 17th September.
I would like to express my appreciation for the opportunities you have given me to grow and learn about my teaching. During my 2 years of service time, I have gained a great experience working with you and all the teachers at St. John High School.
Please let me know how can I help you during the transition period. I wish you and your institution all the best.
Sincerely,
Rajesh Sen
Assistant Teacher
6th September 2022
Professional Resignation Letter #9
To,
The Principal
Alipurduar High School
Alipurduar, West Bengal
Subject: Resignation Letter
Dear Madam,
With due respect, I would like to inform you that due to some personal problems, I will be resigning from my position as an assistant teacher at Alipurduar High School, effective 15 days from today.
I appreciate the opportunities you have given me during my 5 years of tenure for growth and development. I would like to thank you for your support and guidance.
Please let me know how can I help you during the transition period. I wish you and your institution all the best.
Pallabi Sarkar,
Assistant Teacher, Alipurduar High School, Date: May 5, 2023
Professional Resignation Letter #10
To,
The Manager, Infosys Technology
Subject: Resignation Letter
Dear Sir,
This is to bring to your notice that I am Peter Paul, working as Senior Engineer at Infosys Technology. I would like to inform you that due to some personal health problem, I will be resigning from my position, effective from today.
It has been an outstanding experience working with you and the entire team at Infosys Technologies over the past 5 years. I have enjoyed my working experience here deeply and am thankful for the opportunities you have given me in pursuing my professional growth objectives. Specifically, I would like to thank you for everything during my 5 years of service time at Infosys Technology.
Please let me know how can I help you during the transition period. I wish you and your company all the best.
Sincerely,
Peter Paul, Senior Engineer, Infosys Technology, Ph no – +19159969739, Email – Peterpaul8765@gmail.com
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Frequently Asked Questions (FAQ)
What is a Professional Resignation Letter?
A professional resignation letter is used to inform your boss about your decision to resign from organizations/companies. These letters/emails can be recognized by their tone which is often a combination of politeness and formality and their short length.
How to Start a Professional Resignation Letter?
Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
To Whom Should Write the Resignation Letter?
A Resignation Letter is an official or formal request letter written to higher authorities of your company or organization.
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