A Letter of Absence from Work is a type of formal letter of your absence from your office or any other professional space. This type of letter is used while communicating with officials or associates with whom the writer does not share a personal relationship.
These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.
In this post, we have added Tips, Format, and the top 10 examples of “Letter of Absence from Work”.
Letter of Absence from Work Tips
- Write the heading and reference number properly.
- Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
- Mention the subject in brief.
- The body of the letter should be concise and to the point. (Ensure the reason is legitimate)
- Use the subscription ‘Yours faithfully.’
- Use the full signature of the writer.
Letter of Absence from Work Format
Sender’s Address ……………….
Date: (DD/MM/YYYY)
Recipient’s Name,……………..
Designation & ………………….
Address……………………………
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Subject: (One short sentence stating the purpose of the letter.)
Salutation, (E.g.: Dear …,)
Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation
Letter of Absence from Work Examples
Letter of Absence from Work Example #1
To.
The Manager, Motija Finance
Subject: Letter of Absence from Work
Dear Sir,
This is to bring to your notice that I have not been keeping good health for a while. My doctor has advised me to take some days off work. If possible, I would like to leave work on August 1 and return on August 16. . I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office. Please excuse me for being absent.
I would be obliged if you accept my absence letter.
Yours sincerely,
Rakesh Sharma, Head Clerk, Motija Finance
Letter of Absence from Work Example #2
Date: 17/04/2023
To,
Peter Charles,
CEO, XYZ Company
Sub: Letter of Absence from Work
Dear Sir,
This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo a minor leg surgery on the 18th of April. The doctor has advised me complete bed rest for a period of 1 month. I will be mostly available after the 28th of May to resume my work.
I have enclosed all the necessary documents including a letter of recommendation from my doctor.
I regret the inconvenience and Please excuse me for being absent.
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Yours Faithfully,
John Allen, Junior Engineer, XYZ Company
Letter of Absence from Work Example #3
To
The Principal, XYZ Public School, New Delhi
15th September 2023
Subject – Letter of Absence from Work
Respected Ma’am,
I am Manisha Sharma, a student of Class XII-A (Science) Roll Number – 39. I will be participating in an inter-state football tournament happening from 20th September to 27th September 2023 in Ambala. Due to this important event, I will be travelling out of the station on the 19th of September and will be coming back on the 28th of September 2023.
Please excuse me for being absent. I assure you my studies will not be hampered by this. I will make sure all my work is complete. Please consider my plea.
Hoping for a positive response.
Thank you
Yours Truly, Manisha Sharma
Letter of Absence from Work Example #4
Date: 27/03/2023
To,
Simon Charles,
CEO, Infosys Technology
Subject: Letter of Absence from Work
Dear Sir,
I am writing to request a 30-day leave of absence for medical reasons. As I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on April 1 and return on May 1.
Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.
Thank you very much for your consideration.
Sincerely,
Peter Paul, Senior Engineer, Infosys Technology,
Ph no – 914567879865, Email – Peterpaul8765@gmail.com
Letter of Absence from Work Example #5
Το, The Manager, TCS, Salt Lake, Kolkata
Subject: Letter of Absence from Work
Dear Madam,
I would like your permission to appear in my examinations, which are scheduled to be held on 11, 19, and 26 June 2023. During the period from 11 to 26 June, I will not be able to present in the office as my examination centre is located in Mumbai which is far away from my office location. However, after my exams are over, I will work hard to compensate for the pending tasks.
The admit card issued for the examination is attached to this letter. If any further information is required, let me know. I have attached my contact number below.
So, please excuse me for being absent. I shall be very thankful to you for this favour.
Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023
Letter of Absence from Work Example #6
DATE: 06/06/2023
To,
The Manager, Cyber Technology, Kolkata
Sub: Letter of Absence from Work
Respected Sir,
Please excuse me for being absent from 10/06/23 to 14/06/23. After so many days I am going to visit my native place to see my parents.
So, please give your approval to take four days of casual leave. I will immediately return to the work after the leave.
Thanking you. Sincerely, Manish Pandey, Junior Technician, Cyber Technology
Letter of Absence from Work Example #7
To,
The Manager, Vital Technology, Kolkata
Subject: Letter of Absence from Work
Respected Sir,
Please excuse me for being absent on the 12th of June 2022 due to an emergency at home. I will be joining in and even will try to arrive after the situation is soothed.
Sir, I require this leave due to the long-term disease of my Grandfather who is going to get operated on soon. He has been admitted to AMRI international hospital. I need to stay with him in this situation as none of my ménage belongs to this city and we are living apart from our families.
I am a responsible employee and never leave my office unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.
I shall be grateful to you.
Thanks in anticipation
Yours sincerely, Rajat Sen, Senior Technician, Vital Technology, Date: 12/06/23
Letter of Absence from Work Example #8
To,
The Principal
New Model High School
Sinthi More, Kolkata
Sub: Letter of Absence from Work
Respected Madam,
Most humbly I beg to say that, I am Tanisha Sen, working in your school as an assistant teacher. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. Please excuse me for being absent from 25th April to 2nd May 2022.
So, please give your approval to take one week’s leave.
I would be thankful for your consideration.
Yours faithfully,
Tanisha Sen
Assistant Teacher
27th April 2022
Letter of Absence from Work Example #9
To,
The Principal
Lowada High School
Lowada, Debra, Paschim Medinipur, WB
Subject – Letter of Absence from Work
Dear Sir,
With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I want to say that, I have been suffering from a fever for 1 day. Due to the high temperature, I am experiencing severe body discomfort. The doctor told me that I have Typhoid fever. The doctor suggests taking rest for at least 15 days. I am unable to attend school from Today (27th April).
In these circumstances, Please excuse me for being absent for 15 days. In case of required extra leaves, I will inform you.
I will be highly obliged for your consideration.
Sincerely,
Rajesh Sen
Assistant Teacher
27th April 2022
Letter of Absence from Work Example #10
To,
The Principal
Alipurduar High School
Alipurduar, West Bengal
Subject: Letter of Absence from Work
Dear Madam,
With due respect, I beg to state that I am Pallabi Sarkar, working in your school as an assistant teacher. I want to say that, I am feeling very unwell right now. Due to the high temperature, I am experiencing severe body discomfort. So I am quite unable to stay in the school any longer. I, therefore, pray to you for granting me a leave of absence for the remaining periods.
I remain, Yours obediently, Place: Alipurduar
Pallabi Sarkar, Date: May 5, 2023
Assistant Teacher
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