Letter for Leave Application

A leave application letter is a type of formal letter of your absence from your office, school, college, or any other professional space.

A letter for Leave Application is used while communicating with officials or associates with whom the writer does not share a personal relation.

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These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.

Letter for Leave Application Content: Important Tips, Format, and the top 10 examples.

Letter for Leave Application

Letter for Leave Application Tips

  • Write the heading and reference number properly.
  • Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
  • Mention the subject in brief.
  • The body of the letter should be concise and to the point.
  • Use the subscription ‘Yours faithfully.’
  • Use the full signature of the writer.

Letter for Leave Application Format


SUBJECT …………………………………………………..


BODY OF THE LETTER………………………………………………………………………………………………………………………………………..




Letter for Leave Application Examples

Letter for Leave Application Example #1

Leave Application Letter for Office

Rajendra Kumar, Office in charge, Motija Finance
Subject: Application for leave
Dear Sir,

This is to bring to your notice that as I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on August 1 and return on August 16. . I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office. I would be obliged if you accept my leave application.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance

Letter for Leave Application Example #2

Medical leave application letter

Date: 17/04/2023
Peter Charles,
CEO, XYZ Company

Sub: Medical leave application letter

Dear Sir,

This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo a minor leg surgery on the 18th of April. The doctor has advised me complete bed rest for a period of 1 month. I will be mostly available after the 28th of May to resume my work.

I have enclosed all the necessary documents including a letter of recommendation from my doctor.

I regret the inconvenience and I’d like to request you consider this medical leave application.

Yours Faithfully,
John Allen, Junior Engineer, XYZ Company

Letter for Leave Application Example #3

Leave Application to Participate in an Inter-State Football Tournament

The Principal, XYZ Public School, New Delhi
15th September 2023

Subject – Leave Application to Participate in an Inter-State Football Tournament

Respected Ma’am,


Copyright Notice:📚 Teachers and students are granted permission to use, reproduce, and distribute this content solely for educational and non-commercial purposes. 🚫 Unauthorized copying, distribution, or reproduction for commercial purposes is strictly prohibited. Any infringement may result in legal action. 


I am Manisha Sharma, a student of Class XII-A (Science) Roll Number – 39. I will be participating in an inter-state football tournament happening from 20th September to 27th September 2023 in Ambala. Due to this important event, I will be travelling out of the station on the 19th of September and will be coming back on the 28th of September 2023. I request you to grant me a leave of 10 days. I assure you my studies will not be hampered by this. I will make sure all my work is complete. Please consider my plea.

Hoping for a positive response.

Thank you
Yours Truly, Manisha Sharma

Letter for Leave Application Example #4

Leave Application for Medical Reason

Date: 27/03/2023
Simon Charles,
CEO, Infosys Technology

Dear Sir,

I am writing to request a 30-day leave of absence for medical reasons. As I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on April 1 and return on May 1.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Peter Paul, Senior Engineer, Infosys Technology,

Ph no – 914567879865, Email – Peterpaul8765@gmail.com

Letter for Leave Application Example #5

Leave Application for Examination

Το, The Manager, TCS, Salt Lake, Kolkata

Subject: Request for 15 days leave for examination.

Dear Madam,

I would like your permission to appear in my examinations, which are scheduled to be held on 11, 19, and 26 June 2023. During the period from 11 to 26 June, I will not be able to present in the office as my examination centre is located in Mumbai which is far away from my office location. However, after my exams are over, I will work hard to compensate for the pending tasks.

The admit card issued for the examination is attached to this letter. If any further information is required, let me know. I have attached my contact number below.

So, I request you to kindly allow me 15 days off. I shall be very thankful to you for this favour.

Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023

Letter for Leave Application Example #6

Casual Leave Application for Office

DATE: 06/06/2023
The Manager, Cyber Technology, Kolkata

Sub: Casual leave application

Dear Sir,

With due respect, I am writing this request letter to apply for four days of casual leave from 10/06/23 to 25/06/23. After so many days I am going to visit my native place to see my parents.

So, please give your approval to take four days of casual leave. I will immediately return to the work after the leave.

Thanking you. Sincerely, Manish Pandey, Junior Technician, Cyber Technology

Letter for Leave Application Example #7

Leave due to the long-term disease

The Manager, Vital Technology, Kolkata

SUBJECT: Leave Application

Respected Sir

This is to bring to your notice that, I need a full day’s leave due to an emergency at home. I will be joining in and even will try to arrive after the situation is soothed.

Sir, I require this leave due to the long-term disease of my Grandfather who is going to get operated on soon. He has been admitted to AMRI international hospital. I need to stay with him in this situation as none of my ménage belongs to this city and we are living apart from our families.

I am a responsible employee and never leave my office unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Kindly grant me a leave for days. I shall be grateful to you.

Thanks in anticipation
Yours sincerely, Rajat Sen, Senior Technician, Vital Technology, Date: 12/06/23

Letter for Leave Application Example #8

An application for a college leaving certificate which you need for admission to a university.

The Principal, Ashutosh College, Calcutta.


I beg most respectfully to inform you that I had been a student of your college for three years and passed my B. A. Examination (English Honours) from your college in 2022. Now I intend to get myself admitted to the University of Calcutta and for that, it is necessary to submit a College-leaving Certificate from you to the Registrar of the University.

I should, therefore, request the favour of your kindly issuing me a certificate referring to my character, academic records, and extra-curricular activities during the three years that I had been in your college.

I am, Place : Bhowanipur
Yours most obedient student, Date: March 18, 2022
Amitava Das

Letter for Leave Application Example #9

Application to the Headmistress for a short leave for some hours

To, The Headmistress, Alipurduar Girls’ High School, Alipurduar.


With due respect, I beg to state that I have a bad headache. So I am quite unable to stay in the class any longer. I, therefore, pray to you for granting me a leave of absence for the remaining periods.

I remain, Yours obediently, Place: Alipurduar
Pallabi Sarkar, Date: May 5, 2023
Class-X, Section-A, Roll No.-5

Letter for Leave Application Example #10

A guardian’s letter for a boy’s absence from school

То, The Headmaster, Purulia Sainik School, Purulia.

Dear Sir,

With due respect, I beg to state that my son, Sumit Bagchi of Class-IX of your institution, could not attend school from 11th to 16th May 2023 instant owing to a sudden attack of fever.

I, therefore, request you to kindly grant him a leave of absence for those days.

Yours faithfully, Tapankumar Bagchi
Place: Dum Dum Cantt. Date: May 7, 2023

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