Intimation Letters

Intimation letters are an essential part of the recruitment process as they provide information about written tests, interviews, appointments, and acceptance or regret of the job offer.

Intimation Letters serve as official communication between the employer and the candidate and help to establish a professional relationship.

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Here are the top 5 Intimation letters for you.

Intimation Letters

Intimation Letters Examples

Intimation Letters Examples #1

Q. Write a letter calling a candidate for a written test.

Askar Pvt. Ltd.
Ref. No……………

Mr. Rajesh Kumar

Sub: Written Test for the post of trainee-editor

Dear Mr. Rajesh Kumar,

We hope this letter finds you well. This letter is regarding the application you submitted for the position of trainee editor at our company. We are pleased to inform you that you have been selected to appear for a written test.

The written test will be held at 10:00 a.m. on the 15th of May, 2023, at our office located at 123 Main Street, Delhi – 110001. We kindly request that you arrive at the venue by 9:00 a.m. to collect your hall ticket from the receptionist.

The test will be 75 minutes long and consist of multiple-choice questions. Please bring a black ball pen to mark your answers on the OMR sheet.

We wish you the best of luck with the test and look forward to seeing you there.

Yours faithfully
S. Nayar
(Personnel Manager)

Intimation Letters Examples #2

Write a letter intimating the date of the interview.

XYZ Corporation
Ref. No……………

Mr. John Smith

Sub: Personality Test for the post of Marketing Executive

Dear Mr. John Smith,

We are pleased to inform you that you have been selected for a Personality Test for the position of Marketing Executive in our company. The test is scheduled for March 15, 2023, at 10:00 a.m. at our office located at 456 Main Street, Bangalore – 560001.

Please arrive at the venue by 9:30 a.m. and report to the receptionist. The test is an important part of the selection process, and we request you attend it on the scheduled date and time.

Thank you for your interest in our company, and we look forward to seeing you at the test.

The Hiring Team at XYZ Corporation.

Intimation Letters Examples #3

Write a letter intimating the appointment.

Lila Pvt. Ltd.
Ref. No……………

Mrs. Raju Sharma,


Copyright Notice:📚 Teachers and students are granted permission to use, reproduce, and distribute this content solely for educational and non-commercial purposes. 🚫 Unauthorized copying, distribution, or reproduction for commercial purposes is strictly prohibited. Any infringement may result in legal action. 


Sub: Appointment for the post of trainee accountant


Dear Mr. Raju Sharma,

We are glad to inform you that you have been selected as a trainee accountant in our company after performing well in the written and personal interviews.

You will be trained for a year in our accounts department and will be paid a monthly salary of Rs. 6000/- during the training period. However, if your conduct and performance are found to be unsatisfactory, we may terminate your services.

After successful completion of your training, you will be designated as a Junior Accountant under the guidance of a Senior Accountant. You will be entitled to various benefits such as House Rent Allowance, Medical Allowance, and other allowances as per the company’s rules.

Your salary after the training period is likely to be Rs. 8500 – 300 – 12500 – 500 -. However, if you decide to leave the company within two years of joining after training, you will have to pay a compensation of Rs. 20000/-.

Kindly confirm your acceptance of the appointment by March 31, 2021. If we do not receive a response by the given date, the offer will stand cancelled.

Thank you and we look forward to having you on board.


Amit Khanna
(Manager – HR)

Intimation Letters Examples #4

Write a letter accepting the appointment.

From: Mr. Raju Sharma
5/23, Raj Nagar
New Delhi – 110027
5 May 2023

ABC Pvt. Ltd.
Sector 16, Noida
Uttar Pradesh – 201301

Sub: Acceptance of appointment as a trainee accountant

Dear Sir/Madam,

I am writing to accept the offer of appointment as a trainee accountant in your esteemed organization. I am thankful for this opportunity and I assure you that I will fulfil all the responsibilities assigned to me to the best of my abilities.

I agree to abide by the terms and conditions mentioned in the appointment letter dated May 1, 2023. I will be joining on May 15, 2023, as per your convenience.

Thank you once again for considering me for this role. I am excited to start my journey with your organization and look forward to contributing to its growth.

Yours faithfully,
Raju Sharma

Intimation Letters Examples #5

Write a letter declining the offer of an appointment.

From: Ms. Priya Singh
23/12, Shastri Nagar
Jaipur – 302016
5 May 2023

XYZ Pvt. Ltd.
Sector 8, Jaipur
Rajasthan – 302020

Sub: Declining appointment as a trainee software engineer

Ref.: Your Letter No. XYZ/APPT/2023/05 dated 1st May 2023

Dear Sir/Madam,

I would like to thank you for considering me for the role of trainee software engineer at your organization. However, I regret to inform you that I am unable to accept your offer of appointment at this time.

After careful consideration, I have decided to pursue other opportunities that align with my personal career goals and aspirations. I appreciate the time and effort taken by your team in evaluating my candidature and offering me this role.

I hope you understand my decision and accept my apologies for any inconvenience caused. I wish you all the best in your future endeavours.

Thank you.

Yours faithfully,
Priya Singh

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