Academic Letter

Academic Letter

Academic letters are formal letters written to the heads of institutions on academic issues. In this post, we have included the Top 10 Academic Letter Examples that will make you feel smarter.

Academic Letter Examples

Academic Letter Sample #1

Q. Write an application to the Head of the institution requesting the remission of the library fine.

The Headmaster,
Vivekanda Vidyabhaban,
12, AJ.C. Road, Kolkata – 700014

Sub: Request for the remission of library fine


I beg to state that I could not return two books that I had borrowed from the school library within due date, as I was out of station for a month to look after my ailing mother. I have a very good track record as a member of our school library

So, I request you to be kind enough to exempt me from payment of the library fine for this time only.

Your most obedient pupil,
Robin Mitra

Dated: Kolkata
June 10, 2021

Class-XII, Section-A,
Roll No. 55

Academic Letter Sample #2

Q. Write a letter to the Head of the institution requesting him to set up a canteen within the campus.

The Headmaster,
Bidhan Smriti High School (H.S.),
Durgapur, Burdwan

Sub: Request for installing a canteen on the school premises

On behalf of students of this school, I beg to bring
your kind notice to a long-felt need.

Ours is the oldest school in the locality. It attracts students from adjacent areas. Many of the students have to leave their residences early in the morning to attend to their private tutors.

Naturally, when they come to school they feel hungry. The midday meal program allows students up to class VIII. The students of higher classes (IX-XII) find no food stall or hotel to satisfy their hunger. This problem can be solved only by setting up a canteen within the school campus.

As most of the students come from families with low or moderate income, it is not possible for them to spend much on food for tiffin or lunch. If the school authority arranges a cheap canteen catering veg meals and egg curry, hand-made roti, bread, ghoogni, aloor dam, snacks, tea, etc. at a moderate price, the students will be benefitted.

On behalf of the students of our school, I, therefore, appeal to you to be so kind as to set up a cheap canteen on the school campus as early as possible in the greater interest of the students.

Yours obediently,
Simanta Sinha
Durgapur (Secretary)
Students’ Welfare Subcommittee
May 15, 2021

Academic Letter Sample #3

Q. Write a letter to the Head of the institution requesting him to improve the school library.

The Headmaster,
Rampurhat High School,
Rampurhat, Birbhum

Sub: Request for improvement of school library


On behalf of the students of the school, I beg to bring your kind notice to the following difficulties that students frequently face while using our school library.

Firstly, as the students of our school come mostly from families with low or moderate income, they can not buy all the textbooks. They are in want of textbooks. The library, in its present condition, can not fulfill its demand for textbooks. The remedy lies in maintaining a good stock of textbooks in the library.

Secondly, the library has no stock of useful reference books. Most of the reference books are to be rejected. They are in tatters because of overuse and mishandling. The old editions of encyclopedias and dictionaries are to be replaced by current editions to provide valid and up-to-date information.

Thirdly, the library should be properly equipped with new books, journals, and magazines. The students must develop a habit of reading to enrich their knowledge. They can spend their leisure by reading books and magazines.

Last but not the least, the function of the library is not smooth and satisfactory. It does not maintain the basic principles of library science.

I, therefore, request you to take immediate steps to provide all the students with better library services. I hope you will take up the matter in right earnest in the interest of the students.

Yours obediently,
Tirtha Pal
Rampurhat (Secretary)
Students’ Welfare Subcommittee, June 20, 2021

Academic Letter Sample #4

Q. Write a letter to the Head of the institution requesting him/her to promote computer education in your school.

The Headmistress,
Kalyani Girls’ School,
Kalyani, Nadia

Sub: Request for promoting computer education

We, the students of class XI of your school, would like to draw your kind attention to the fact that we have no scope of computer education at school.

Today, it is impossible to complete education without computer training. Computer training is a must in modern life. In almost all schools students are given computer education. But to date, we have no such arrangement in our school.

If we are not provided with minimum skills in using computers, we are sure to lag behind. Schools today have a responsibility to prepare students for the future. The only way to adequately prepare us for the future is through computer education classes that will teach us about computers and technology. As almost all the jobs now and in the future will require us to use technology in some form, we need to learn the basics of how a computer works and how technology enhances life.

The advantages of computer education can not be summed up in one sentence. It improves students’ research skills by encouraging them to look at the information on the internet. It inspires students to undertake careers in technology. It also enhances their understanding of how computer technology influences people’s daily lives. It allows them to use creative parts of their brain and to improve their performance. It can improve scores in problem-solving and critical thinking tasks.

So, we request you to promote computer education for all students of our school so that we can compete with others in all respects.

Yours obediently,
Kalyani Das
Students of Class-XI
Roll No. 34
May 10, 2021

Academic Letter Sample #5

Q. Write a letter to the Head of the institution requesting him to provide Computer Aided Learning (CAL) in your school.

The Headmaster,
pinhata High School,
Dinhata, Cooch Behar

Sub: Request for introducing Computer-Aided Learning

I, an ex-student of your school, would like to draw your kind attention to the fact that the teaching techniques based on chalk and talk are being replaced by Computer-Aided Learning (CAL). This new technology has brought about a radical change in classroom practices all over the world.

This new practice of gradual teaching-learning through computers with learning packages or materials is very helpful in achieving educational objectives. The visual, animated learning materials not only help to memorize the tough topics at ease but also act as virtual laboratory experiments.

Some so-called hard subjects, such as Mathematics, English, Science, etc. become easy and joyful. This audiovisual technique helps and motivates Children with Special Needs (CWSN).

CAL is sure to serve as a better teaching-learning material. It will reduce drop out, repetition rates and will enhance the achievements of the learners. An analysis of DISE data shows both quantitative and qualitative improvement of educational scenarios after the introduction of CAL in several schools.

Enrolment, average daily attendance, and achievement of the learners will improve the implementation of CAL. A computer, a projector with a screen, and a teacher trained in modern educational technology can do miracles. In a smart classroom, students Visualize their lessons, listen to the recorded voice of the teacher, and derive real joy from learning.

Colorful and systematic presentation of properly planned lessons is very helpful in motivating learners and developing their knowledge, understanding, and skill.

Hope you will do the needful in the interest of students.

Yours obediently,
Snigdha Chatterjee (Ex-student)
April 8, 2021

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Academic Letter Sample #6

Q. Write a letter to the Head of the institution requesting the construction of a cycle shed.

The Headmaster,
Pandua High School,
Pandua, Hooghly

Sub: Request for construction of a cycle-shed


We, the students of your institution, would like to draw your kind attention to the fact that we have no cycle-shed in our school.

About a thousand students come to our school from adjacent areas within a radius of six kilometers and most of them come on bicycles. Since there is no cycle-shed on the campus, they are compelled to keep their bicycles here and there. The corridors remain packed with bicycles, obstructing the free movement of students and teachers. Some keep their bicycles in open spaces.

It is a matter of regret that in the last three months, seven cases of stealing bicycles were reported. Very often incidents of stealing seat covers and bells are reported. Moreover, students sitting inside the classroom become anxious about their bicycles. As most of the students come from families with low incomes, they can not make up for the loss of a bicycle by any means.

Under such circumstances, we earnestly appeal to you to take the necessary steps for the construction of a cycle shed where we can keep our bicycles without the fear of loss or damage.

Yours obediently,
Students’ Union
Pandua High School
May 10, 2021

Academic Letter Sample #7

Q. Write a letter to the Head of the institution mentioning the difficulties you face every day in your overcrowded classroom.

The Headmaster,
Naihati High School,
Naihati, 24 Pgs (N)

Sub: Request for splitting up of an over-crowded classroom


I, on behalf of the students of Class XI, would like to draw your kind attention to the difficulties we face every day. During our language classes, about 170 students sit together on thirty benches. We have to huddle together somehow in the class. Much time is wasted on roll-call. We can not take down class notes. It becomes really difficult to follow the teacher attentively. The teacher’s voice never reaches the back-benchers.

As they can not hear the teacher, they disturb the whole class. It is almost impossible to manage such an overcrowded class. The only remedy lies in splitting up our class into two sections.

In these circumstances, I request you to make the necessary arrangements for splitting up our class into two sections so that we can follow the class teaching attentively.

Yours obediently,
Sumit Roy
(Class XII, Sec B)
May 11, 2021

Academic Letter Sample #8

Q. Suppose you have lost your library card. Now write a letter to the librarian of your school requesting him to issue a duplicate library card in your favor.

The Librarian,
K. K. Memorial High School,
Kolkata, June 2, 2021

Sub: Request for issue of duplicate library card


With due respect, I, a student of K. K. Memorial High School, would like to inform you that yesterday, while returning home from school, have lost my school bag. The library card was kept in a small pocket inside the school bag. The card was issued in the month of June when we became students of class XII.

Yesterday, I lodged an FIR at the local police station reporting the loss of the bag and all the articles within. A photocopy of the FIR is enclosed herewith for your perusal.

Now, I earnestly request you to issue a duplicate library card in my favor so that I can use our resourceful school library for my study.

Yours obediently,
Ramen Pal
Class-XII, Sec. A
Roll No. 111

Academic Letter Sample # The End

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