Academic Letter

Academic letters are formal letters written on academic topics to the heads of institutions. These letters can be recognized by their tone which is often a combination of politeness and formality and their short length.

In this post, we have added the Top 10 Academic Letter Examples that will make you feel smarter.

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Academic Letter

Academic Letter Examples

Academic Letter Sample #1

Q. Write an application to the Head of the institution requesting the remission of the library fine.

The Principal,
St. Mary’s School,
23, Park Street, Kolkata – 700016

Subject: Appeal for Waiving Library Fine

Respected Sir/Madam,

I humbly request your attention to the fact that I was unable to return two books that I borrowed from the school library within the stipulated time frame. Due to unforeseen circumstances, I had to travel out of town to attend to my mother who was ill for a month. I have maintained an excellent borrowing record with the school library until this incident.

Therefore, I earnestly request you to kindly waive the fine imposed on me for the late return of the books for this instance only.

Thank you for considering my appeal.

Yours faithfully,
Riya Singh

Dated: Kolkata
May 10, 2023

Class-X, Section-C,
Roll No. 25

Academic Letter Sample #2

Q. Write a letter to the Head of the institution requesting him to set up a canteen within the campus.

The Principal,
Burdwan High School (H.S.),
Durgapur, Burdwan

Sub: Request for the setting up of a canteen on the school’s property

I am writing to you on behalf of the students of our school to request your attention to an urgent need.

Our school is one of the oldest in the locality and has students coming from far and wide. Many of these students have to leave their homes early in the morning to attend to their private tuition before coming to school. This often leaves them feeling hungry by the time they arrive at school. While the midday meal program is available for students up to class VIII, students of higher classes (IX-XII) have no access to affordable food on the school campus.

As many of the students come from families with modest means, they cannot afford to spend much on food for tiffin or lunch. We believe that setting up a canteen within the school campus would be a solution to this problem. If the school authority could set up a cheap canteen catering to students’ needs, offering vegetarian meals, egg curry, hand-made roti, bread, snacks, tea, etc. at a reasonable price, it would benefit the students immensely.

Therefore, we appeal to you to kindly consider setting up a cheap canteen on the school campus at the earliest, in the interest of the students.

Thank you for your consideration.

Yours sincerely,
Samantha Roy
Durgapur (Secretary)
Students’ Welfare Subcommittee
June 1, 2022

Academic Letter Sample #3

Q. Write a letter to the Head of the institution requesting him to improve the school library.

The Principal,
XYZ School,
ABC City

Subject: Request for improving the school library

Respected Sir/Madam,


Copyright Notice:📚 Teachers and students are granted permission to use, reproduce, and distribute this content solely for educational and non-commercial purposes. 🚫 Unauthorized copying, distribution, or reproduction for commercial purposes is strictly prohibited. Any infringement may result in legal action. 


We, the students of XYZ School, would like to bring to your attention the difficulties that we face while using the school library. As most of our families belong to low or moderate-income groups, it is not possible for us to purchase all the required textbooks. Unfortunately, the current condition of the library does not allow it to fulfill our demand for textbooks. We humbly request you to maintain an adequate stock of textbooks in the library.

Moreover, we have noticed that the reference books in the library are not useful, and most of them are in poor condition due to overuse and mishandling. We suggest that the old editions of encyclopedias and dictionaries should be replaced with current editions to provide valid and up-to-date information.

We believe that the library should be well-equipped with new books, journals, and magazines to encourage us to develop reading habits and enrich our knowledge. Reading books and magazines can also help us spend our leisure time effectively.

Lastly, we have observed that the library does not maintain the basic principles of library science, which affects its smooth functioning and the satisfaction level of the users.

Therefore, we request you to take immediate action to provide us with better library services, which will benefit all the students. We hope that you will consider our request seriously and take the necessary steps to improve the library facilities.

Yours obediently,
Riya Singh
ABC City (Secretary)
Student Council, May 10, 2023

Academic Letter Sample #4

Q. Write a letter to the Head of the institution requesting him/her to promote computer education in your school.

The Principal,
ABC School,
XYZ Town

Subject: Request for computer education

Respected Madam/Sir,

We, the students of class XI, are writing to bring to your attention the lack of computer education in our school. In this modern era, computer education is crucial for completing our education and achieving success in life. However, unfortunately, our school does not provide any computer education classes.

We believe that it is the responsibility of the school to prepare students for the future. As technology is rapidly advancing, computer education is essential to keep up with the rest of the world. It is necessary to have basic computer skills to succeed in almost all jobs, both now and in the future.

Moreover, computer education classes provide several advantages to students. They can improve research skills by exploring information on the internet, inspire them to undertake careers in technology, enhance their understanding of how computer technology impacts daily life, and improve their problem-solving and critical-thinking skills.

Therefore, we request you to promote computer education for all students of our school to equip us with the skills and knowledge required for the future. We hope that you will take this matter seriously and take the necessary actions.

Thank you for considering our request.

Yours obediently,
Riya Sharma
Student of Class XI
Roll No. 18
May 10, 2023

Academic Letter Sample #5

Q. Write a letter to the Head of the institution requesting the construction of a cycle shed.

The Principal,
Magra High School,
Magra, Hooghly

Sub: Request for construction of a bicycle parking facility

Respected Sir/Madam,

We, the students of your esteemed institution, would like to bring to your kind attention the fact that there is no proper bicycle parking facility in our school.

A large number of students come to our school from nearby areas on bicycles. As there is no designated bicycle parking area, they have to park their bicycles here and there, causing obstruction in the corridors and other open spaces. Moreover, due to the lack of proper security, bicycles are often stolen or damaged, causing great inconvenience and financial loss to the students and their families.

Therefore, we humbly request you to consider our request for the construction of a secure and covered bicycle parking facility on the school campus. This will not only ensure the safety of our bicycles but also contribute to a clean and organized school environment.

We hope that our appeal will be given due consideration and prompt action will be taken in this regard.

Thanking you,

Yours obediently,
Students’ Council
Magra High School
May 10, 2023

Academic Letter Sample #6

Q. Write a letter to the Head of the institution mentioning the difficulties you face every day in your overcrowded classroom.

The Principal,
Barrackpur Junior High School,
Barrackpur, 24 Pgs (N)

Sub: Request for dividing an overcrowded class

Dear Sir,

I am writing on behalf of the students of Class IX to bring to your attention the difficulties we are facing due to overcrowding in our classroom. There are nearly 50 students in our classroom, which is meant for only 30 students. As a result, we have to squeeze ourselves into the limited space available. It takes a lot of time for roll calls, and we can hardly take notes or listen attentively to our teacher.

Moreover, the teacher’s voice is not audible to the students sitting at the back, leading to disruptions in the class. It has become difficult for the teacher to manage such a crowded class.

Therefore, I request you to kindly consider dividing our class into two sections to ease the situation. It will help us to concentrate better in class and improve our academic performance.

Thank you for your consideration.

Yours sincerely,
Amit Das
(Class IX, Section B)
May 12, 2023

Academic Letter Sample #7

Q. Suppose you have lost your library card. Now write a letter to the librarian of your school requesting him to issue a duplicate library card in your favor.

The Librarian,
Greenwood High School,
Bangalore, July 15, 2021

Sub: Request for issue of duplicate library card

Respected Sir/Madam,

I, a student of Greenwood High School, would like to inform you that I lost my school bag yesterday while returning home from school. My library card was inside a small pocket of the bag. The card was issued to me in the month of February when I became a student of Class VIII.

I have lodged a police complaint reporting the loss of my bag and all the contents inside. I have attached a copy of the complaint for your reference.

I request you to kindly issue a duplicate library card in my name so that I can access the school library for my academic purposes.

Thank you for your time and consideration.

Yours faithfully,
Anjali Singh
Class VIII, Section B
Roll No. 23

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