An excuse Letter for Being Absent is a type of formal letter of your absence from your office, school, college, or any other professional space.
This type of letter is used while communicating with officials or associates with whom the writer does not share a personal relationship.
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These letters can be recognized by their tone which is often a combination of politeness and formality and their short length. In this post, we have added Tips, Format, and the top 10 examples of “Excuse Letter for Being Absent”.
Excuse Letter for Being Absent Tips
- Write the heading and reference number properly.
- Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
- Mention the subject in brief.
- The body of the letter should be concise and to the point. (Ensure the reason is legitimate)
- Use the subscription ‘Yours faithfully’.
- Use the full signature of the writer.
Excuse Letter for Being Absent Format
Sender’s Address ……………….
Date: (DD/MM/YYYY)
Recipient’s Name,……………..
Designation & ………………….
Address……………………………
Subject: (One short sentence stating the purpose of the letter.)
Salutation, (E.g.: Dear …,)
Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation
Excuse Letter for Being Absent Examples
Excuse Letter for Being Absent Example #1
To.
The Manager, Motija Finance
Subject: Excuse Letter for Being Absent
Dear Sir,
This is to bring to your notice that as I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on August 1 and return on August 16. . I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office. Please excuse me for being absent.
I would be obliged if you accept my absence letter.
Yours sincerely,
Rakesh Sharma, Head Clerk, Motija Finance
Also, Read Mental Health Leave of Absence
Excuse Letter for Being Absent Example #2
Date: 17/04/2023
To,
Peter Charles,
CEO, XYZ Company
Sub: Excuse Letter for Being Absent
Dear Sir,
This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo a minor leg surgery on the 18th of April. The doctor has advised me complete bed rest for a period of 1 month. I will be mostly available after the 28th of May to resume my work.
I have enclosed all the necessary documents including a letter of recommendation from my doctor.
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I regret the inconvenience and Please excuse me for being absent.
Yours Faithfully,
John Allen, Junior Engineer, XYZ Company
Excuse Letter for Being Absent Example #3
To
The Principal, XYZ Public School, New Delhi
15th September 2023
Subject – Excuse Letter for Being Absent
Respected Ma’am,
I am Manisha Sharma, a student of Class XII-A (Science) Roll Number – 39. I will be participating in an inter-state football tournament happening from 20th September to 27th September 2023 in Ambala. Due to this important event, I will be travelling out of the station on the 19th of September and will be coming back on the 28th of September 2023.
Please excuse me for being absent. I assure you my studies will not be hampered by this. I will make sure all my work is complete. Please consider my plea.
Hoping for a positive response.
Thank you
Yours Truly, Manisha Sharma
Excuse Letter for Being Absent Example #4
Date: 27/03/2023
To,
Simon Charles,
CEO, Infosys Technology
Subject: Excuse Letter for Being Absent
Dear Sir,
I am writing to request a 30-day leave of absence for medical reasons. As I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on April 1 and return on May 1.
Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.
Thank you very much for your consideration.
Sincerely,
Peter Paul, Senior Engineer, Infosys Technology,
Ph no – 914567879865, Email – Peterpaul8765@gmail.com
Excuse Letter for Being Absent Example #5
Το, The Manager, TCS, Salt Lake, Kolkata
Subject: Excuse Letter for Being Absent
Dear Madam,
I would like your permission to appear in my examinations, which are scheduled to be held on 11, 19, and 26 June 2023. During the period from 11 to 26 June, I will not be able to present in the office as my examination centre is located in Mumbai which is far away from my office location. However, after my exams are over, I will work hard to compensate for the pending tasks.
The admit card issued for the examination is attached to this letter. If any further information is required, let me know. I have attached my contact number below.
So, please excuse me for being absent. I shall be very thankful to you for this favour.
Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023
Also, Read Stress Leave
Excuse Letter for Being Absent Example #6
DATE: 06/06/2023
To,
The Manager, Cyber Technology, Kolkata
Sub: Excuse Letter for Being Absent
Respected Sir,
Please excuse me for being absent from 10/06/23 to 25/06/23. After so many days I am going to visit my native place to see my parents.
So, please give your approval to take four days of casual leave. I will immediately return to the work after the leave.
Thanking you. Sincerely, Manish Pandey, Junior Technician, Cyber Technology
Excuse Letter for Being Absent Example #7
To,
The Manager, Vital Technology, Kolkata
Subject: Excuse Letter for Being Absent
Respected Sir,
Please excuse me for being absent on the 12th of June 2022 due to an emergency at home. I will be joining in and even will try to arrive after the situation is soothed.
Sir, I require this leave due to the long-term disease of my Grandfather who is going to get operated on soon. He has been admitted to AMRI international hospital. I need to stay with him in this situation as none of my ménage belongs to this city and we are living apart from our families.
I am a responsible employee and never leave my office unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.
I shall be grateful to you.
Thanks in anticipation
Yours sincerely, Rajat Sen, Senior Technician, Vital Technology, Date: 12/06/23
Also, Read Letters for Leave of Absence from Work
Excuse Letter for Being Absent Example #8
To,
The Principal
Model High School
Dum Dum, Kolkata
Subject: Excuse Letter for Being Absent
Honourable Sir,
With due respect, I beg to state that my name is Rajesh Gupta and I am a 12th-grade science student at your school. The objective of this application is to inform you that my elder sister is getting married next week on the 5th of May 2022. And for this reason, I will be unable to go to school for a week.
In these circumstances, please excuse me for being absent from the 2nd of May to the 9th of May 2022
I would be obliged if you accept my leave application letter.
Yours sincerely,
Rajesh Gupta
Class 10, Sec A
27th April 2022
Excuse Letter for Being Absent Example #9
To, The Headmistress, Alipurduar Girls’ High School, Alipurduar.
Subject: Excuse Letter for Being Absent
Madam,
With due respect, I beg to state that I have a bad headache. So I am quite unable to stay in the class any longer. I, therefore, pray to you for granting me a leave of absence for the remaining periods.
I remain, Yours obediently, Place: Alipurduar
Pallabi Sarkar, Date: May 5, 2023
Class-X, Section-A, Roll No.-5
Excuse Letter for Being Absent Example #10
То, The Headmaster, Purulia Sainik School, Purulia.
Subject: Excuse Letter for Being Absent
Dear Sir,
With due respect, I beg to state that my son, Sumit Bagchi of Class-IX of your institution, could not attend school from 11th to 16th May 2023 instant owing to a sudden attack of fever.
I, therefore, request you to kindly excuse my son for being absent.
Yours faithfully, Tapankumar Bagchi
Place: Dum Dum Cantt. Date: May 7, 2023
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