Report Writing Format

Report Writing Format

In this article, we have written Characteristics of a Report, Report Writing Format & Samples.



What is a Report?


A report is a piece of writing that contains accounts of things that are seen, heard, known, or investigated. Report writing is very similar to article writing, but the latter is more casual than the former. Reports are meant to be published in journals, newspapers, and magazines. In this article, we have written Characteristics of a Report, Report Writing Format & Samples.

Characteristics of a report

  • Informs the reader about an idea, phenomenon and piece of news or information
  • Describes a situation or a sequence of an event
  • Presents an opinion or an objective analysis
  • Can be formal or informal depending on who the readers are
  • Is more formal than a report
  • Is well researched and the facts are true
  • Can be used for descriptive purposes

Report Writing Format


TITLE………………

NAME OF THE REPORTER…………….

PLACE, DATE……………………………………

INTRODUCTION…………………………………………………………………………………………………………………………………………………..

BODY……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

CONCLUSION………………………………………………………………………………………………………………………………………………………



Example of Report Writing


[Injured in vehicle collision at Ram Maruti Road.] – Title

[Akash Banerjee] – Name of the Reporter

[Thane, 31st July 2021] – Place & Date

[Two men were injured on Ram Maruti Road yesterday when a motorist failed to see an oncoming car.] – Introduction

[Rajesh Sharma (30) didn‘t notice the Maruti Zen car driven by Sumanta Dasgupta (27) because he was distracted by a noisy wedding procession on the road. Both men are residents of Vrindavan society and were immediately taken to Dr. Salvi‘s Hospital at Ram Maruti Road, Thane. Eyewitnesses say that even though Dasgupta tried to avert the situation by applying breaks, it didn‘t help.] – Body

[Though he has escaped with minor abrasions, Sharma had to bear the full brunt of the impact. He has a broken nose and an injured shin bone. Both men are recuperating at the hospital.] – Conclusion


Samples of Report Writing


Sample 1

Report the arrest of a prank caller who sent the police on a wild goose chase about a nonexistent bomb.

Hoax Caller Arrest
By Rudranil Mandal

Kolkata 7th August 2021: A local man has been arrested in connection with a hoax call that was made to the Delhi police. A.C Murugesh, a resident of Saket, has been arrested for not only misleading the police but also delaying three flights. The perpetrator claimed to have knowledge of three bombs that were apparently planted in the UK-bound flight.

The call set the police force in motion who along with the bomb squad cordoned off the airport area and moved the people to safety. Eventually, it was determined that the call was a hoax. Police employed the Aircel cellular service to track the location where the call was made and apprehended the culprit.

The investigation is in progress to ascertain whether the perpetrator has a history of mental illnesses.


Sample 2

Report a burglary that took place in your locality.

Thief Outwitted by the Silent Alarm
By Amit Patel

Malad, 5th February 2021: Ruckus ensured when a thief was apprehended by the traders at Bougainvillea Marg yesterday. The area is well known for its jewelry shops and has experienced thefts in the past. Three jewelers and a mobile the store owner has been robbed in the course of 3 months.

Mr. Rajat Zaveri was settling his accounts when a stranger armed with a switchblade entered the shop at 10 pm. The man then ordered him to sit still while he emptied the shelves. Initially, Mr. Zaveri did as he was told; he later switched on a silent alarm and alerted the other shopkeepers nearby. Within five minutes, not only did they notify the police but also beat the thief black and blue. The accused was identified as Sajjan Singh, an unemployed youth who indulged in petty thievery.

The police believe that he may have some information about the series of robberies that have taken place at Bougainvillaea Marg.


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