PTO Leave

PTO, commonly known as Paid time off or Personal time off, is an employee leave policy offered by most organizations/companies which allows employees to take off from work for a specific number of days and employees still receive regular wages during their absence from work.

PTO leave is a formal leave for your absence from your office due to different reasons such as sickness, marriage, vacation, or personal time.

PTO Leave

PTO Leave Email Tips


  • Write the heading properly.
  • Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
  • Mention the subject in brief.
  • The body of the email should be concise and to the point.

PTO Leave Email Format


Header

From
To
Cc
Bcc
Subject

Body

Salutation, (E.g.: Dear …,)

An opening sentence: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

The information in detail: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Closing line: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Signature line:

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation


PTO Leave Email Samples


PTO Leave Email Sample #1


FromRakeshsharma1@gmail.com
ToPinakibose2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To.
The Manager, Motija Finance

Dear Sir,

This is to bring to your notice that I would like to use the 15 days of paid leave I’ve accumulated from 1st August to 16th August. My children’s summer vacation has started and I haven’t spent time with them for a long time. So I decided to take leave for 15 days. I will be back to work on 17th August.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

I would be obliged if you will approve this.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance


PTO Leave Email Sample #2


FromJohnallen231@gmail.com
ToPetercharles2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To,
The Manager, XYZ Company, New York

Dear Sir,

This is to bring to your notice that, I would like to confirm my paid leave request which I told you about earlier. I’m leaving on the 8th of May. I will be mostly available after the 28th of May to resume my work.

Although I will not be in the office during this time period, I will still be available via email or phone. You can reach me through my number (9853876378), in case of an emergency.

Hoping for a quick reply as I have to book hotels and flights.

Yours Faithfully,
John Allen, Junior Engineer, XYZ Company


PTO Leave Email Sample #3


FromManishsharma1@gmail.com
ToPinakibose2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To
Office-in-charge, XYZ Company, New Delhi

Dear Ma’am,

I am Manish Sharma, an employee in your company, my ID no -7654A. It’s been 2 years since I had my last vacation and I would like to use the 14 days of paid leave I’ve accumulated. I have a trip scheduled to visit my hometown. Due to this, I will be travelling out of the station on the 15th of September and will be coming back to work on the 30th of September.

I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.

Hoping for a positive response.

Thank you
Yours Truly, Manisha Sharma


PTO Leave Email Sample #4


FromPeterpaul@gmail.com
ToSimoncharles@gmail.com
Cc
Bcc
SubjectPTO Leave Email


To,
The Manager, Infosys Technology

Dear Sir,

This is to bring to your notice that I have 30 days of paid leave for this year. I would like to use the 30 days of my paid leave which I told you about earlier. It has been almost two years since I could not spend proper time with my family. So I decided to go to New York with my family. I’m leaving for vacation on the 1st of April. I will return to work on the 1st of May.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Sincerely,
Peter Paul, Senior Engineer, Infosys Technology,

Ph no – +19159969739, Email – Peterpaul8765@gmail.com


PTO Leave Email Sample #5


FromPalkisharma1@gmail.com
ToPinakibose2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

Το, The Manager, TCS, Salt Lake, Kolkata

Dear Madam,

This is to bring to your notice that I would like to use my paid leave from 15th December to 31st December. My children’s winter vacation has started and I haven’t spent time with them for a long time. So I decided to take my paid leave for about 15 days. I would like to leave work on 15th December and return to work on 2nd January.

I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.

I shall be very thankful to you for this favour.

Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023


PTO Leave Email Sample #6


FromManishpandey@gmail.com
ToPinakibose2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To,
The Manager, Cyber Technology, Kolkata

Dear Sir,

I am formally requesting one week of my paid leave from 20th August to 27th August. I will be back to work on 28th August. It has been almost five years since I could not go to my native village. This year I want to spend my vacation time in my village.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Thanking you.

Sincerely,

Manish Pandey, Junior Technician, Cyber Technology, Contact no: 917698567487, Manishpandey@gmail.com


PTO Leave Email Sample #7


FromRajatsen@gmail.com
ToPalkisharma@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To,
The Office-in-charge, Vital Technology, Kolkata

Dear Sir,

This is to bring to your notice that, I have accumulated 20 days of paid leave this year and I would like to use my paid leave from 5th November to 25th November. I will be back to work on the 26th of November.

The 8th of November is our marriage anniversary and that’s why we will travel to Australia to spend some time with family.

I am a responsible employee and never leave my office unless there is a need. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Hoping for a quick reply as I have to book hotels and flights.

Yours sincerely,

Rajat Sen, Senior Technician, Vital Technology


PTO Leave Email Sample #8


FromTanishsen@gmail.com
ToPinakibose2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To,
The Manager
XYZ Company
Sinthi More, Kolkata

Dear Madam,

Most humbly I beg to say that, I am Tanisha Sen, working in your company as an assistant technician. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I would like to use my paid leave for 1 week from 25th April to 2nd May. I will be back to work on the 3rd of May.

So, please give your approval to take one week’s paid leave.

I would be thankful for your consideration.

Yours faithfully,

Tanisha Sen
Assistant Technician


PTO Leave Email Sample #9


FromPallabisarkar@gmail.com
ToTapassen@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To,
The Manager, Cyber Technology, Kolkata

Dear Sir,

This is a formal request for Paid leaves from 15th April to 22nd April. I will be back at work on23rd of April. My husband and I are planning a vacation for the first time after marriage.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

Hoping for a quick reply as I have to book hotels and flights.

Pallabi Sarkar,
Assistant Technician


PTO Leave Email Sample #10


FromRajeshsen@gmail.com
ToPinakibose2@gmail.com
Cc
Bcc
SubjectPTO Leave Email

To,
The Principal
Losada High School
Losada, Debra, Paschim Medinipur, WB

Dear Sir,

With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I would like to use the 7 days of my paid leave I’ve accumulated from 11th December to 17th December. My parents live in my village and they are very sick and I haven’t spent time with them for a long time. In these circumstances, please give your approval to take one week’s paid leave. I will be back to work on the 18th of December.

I will be highly obliged for your consideration.

Sincerely,

Rajesh Sen
Assistant Teacher

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