A personal leave application is a formal leave application for your absence from your office due to different reasons such as sickness, marriage, vacation, or personal time.
This type of application is used while communicating with officials or associates with whom the writer does not share a personal relationship. These applications can be recognized by their tone which is often a combination of politeness and formality and their short length.
In this post, we have added some tips and formats and the top 15 Personal leave application samples.
Personal Leave Application Tips
- Write the heading properly.
- Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.
- Mention the subject in brief.
- The body of the email should be concise and to the point.
Personal Leave Application Format
Sender’s Address ……………….
Date: (DD/MM/YYYY)
Recipient’s Name,……………..
Designation & ………………….
Address……………………………
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Subject: (One short sentence stating the purpose of the letter.)
Salutation, (E.g.: Dear …,)
Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..
Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation
Personal Leave Application Samples
Personal Leave Application #1
To.
The Manager, Motija Finance
Subject: Personal Leave Application
Dear Sir,
This is to bring to your notice that I would like to use the 15 days of personal leave I’ve accumulated. I have been suffering from some important personal matters and I shall not be able to attend the office from August 1 to August 16. I will be back to work on 17th August.
I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.
I would be obliged if you will approve this.
Yours sincerely,
Rakesh Sharma, Head Clerk, Motija Finance
Personal Leave Application #2
To,
The Manager, XYZ Company, New York
Subject: Personal Leave Application
Dear Sir,
This is to bring to your notice that, I would like to confirm my personal leave request which I told you about earlier due to some personal reasons. I’m leaving on the 8th of May. I will be mostly available after the 28th of May to resume my work.
Although I will not be in the office during this time period, I will still be available via email or phone. You can reach me through my number (9853876378), in case of an emergency.
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I would be obliged if you will approve this.
Yours Faithfully,
John Allen, Junior Engineer, XYZ Company
Personal Leave Application #3
To
Office-in-charge, XYZ Company, New Delhi
Subject: Personal Leave Application
Dear Ma’am,
I am Manish Sharma, an employee in your company, my ID no -7654A. It’s been 2 years since I had my last vacation and I would like to use the 14 days of PTO I’ve accumulated. I have to visit my hometown due to some personal reasons. Due to this, I will be travelling out of the station on the 15th of September and will be coming back to work on the 30th of September.
I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.
Hoping for a positive response.
Thank you
Yours Truly, Manisha Sharma
Personal Leave Application #4
To,
The Manager, Infosys Technology
Subject: Personal Leave Application
Dear Sir,
This is to bring to your notice that I have 30 days of paid leave for this year. I would like to use the 30 days of paid time off which I told you about earlier. It has been almost two years since I could not spend proper time with my family. So I decided to go to New York with my family. I’m leaving for vacation on the 1st of April. I will return to work on the 1st of May.
Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.
Thank you very much for your consideration.
Sincerely,
Peter Paul, Senior Engineer, Infosys Technology,
Ph no – +19159969739, Email – Peterpaul8765@gmail.com
Personal Leave Application #5
Το, The Manager, TCS, Salt Lake, Kolkata
Subject: Personal Leave Application
Dear Madam,
This is to bring to your notice that I would like to use my paid personal leave from 15th December to 31st December. My children’s winter vacation has started and I haven’t spent time with them for a long time. So I decided to take some time off for about 15 days. I would like to leave work on 15th December and return to work on 2nd January.
I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.
I shall be very thankful to you for this favour.
Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023
Personal Leave Application #6
To,
The Manager, Cyber Technology, Kolkata
Subject: Personal Leave Application
Dear Sir,
I would like to request one month’s leave of absence due to some personal reasons in my family. Due to this personal reason, I will be travelling out of the station on the 19th of September and will be coming back on the 28th of September.
Please excuse me for being absent. I assure you my studies will not be hampered by this. I will make sure all my work is complete. Please consider my plea.
Hoping for a positive response.
Thanking you.
Sincerely,
Manish Pandey, Junior Technician, Cyber Technology, Contact no: 917698567487, Manishpandey@gmail.com
Personal Leave Application #7
To,
The Office-in-charge, Vital Technology, Kolkata
Subject: Personal Leave Application
Dear Sir,
This is to bring to your notice that, I have accumulated 20 days of paid personal leave this year and I would like to use my PTO from 5th November to 25th November. I will be back to work on the 26th of November.
The 8th of November is our marriage anniversary and that’s why we will travel to Australia to spend some time with family.
I am a responsible employee and never leave my office unless there is a need. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.
Hoping for a quick reply as I have to book hotels and flights.
Yours sincerely,
Rajat Sen, Senior Technician, Vital Technology
Personal Leave Application #8
To,
The Manager
XYZ Company
Sinthi More, Kolkata
Subject: Personal Leave Application
Dear Madam,
Most humbly I beg to say that, I am Tanisha Sen, working in your company as an assistant technician. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I would like to use PTO for 1 week from 25th April to 2nd May. I will be back to work on the 3rd of May.
So, please give your approval to take one week’s paid leave.
I would be thankful for your consideration.
Yours faithfully,
Tanisha Sen
Assistant Technician
Personal Leave Application #9
To,
The Manager, Cyber Technology, Kolkata
Subject: Personal Leave Application
Dear Sir,
This is a formal request for Personal leave from 15th April to 22nd April. I will be back at work on23rd of April. My husband and I are planning a vacation for the first time after marriage.
I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.
Hoping for a quick reply as I have to book hotels and flights.
Pallabi Sarkar,
Assistant Technician
Personal Leave Application #10
To,
The Principal
Losada High School
Losada, Debra, Paschim Medinipur, WB
Subject: Personal Leave Application
Dear Sir,
With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I would like to use the 7 days of paid personal leave I’ve accumulated from 11th December to 17th December. My parents live in my village and they are very sick and I haven’t spent time with them for a long time. In these circumstances, please give your approval to take one week’s paid leave. I will be back to work on the 18th of December.
I will be highly obliged for your consideration.
Sincerely,
Rajesh Sen
Assistant Teacher
Personal Leave Application #11
To
The Principal, XYZ Public School, New Delhi
Subject: Personal Leave Application
Respected Ma’am,
I am Manisha Sharma, a student of Class XII-A (Science) Roll Number – 39. I would like to request one month’s leave of absence due to some personal reasons in my family. Due to this personal reason, I will be travelling out of the station on the 19th of September and will be coming back on the 28th of September 2023.
Please excuse me for being absent. I assure you my studies will not be hampered by this. I will make sure all my work is complete. Please consider my plea.
Hoping for a positive response.
Thank you
Yours Truly, Manisha Sharma
Personal Leave Application #12
To,
The Principal
Model High School
Dum Dum, Kolkata
Subject: Personal Leave Application
Honourable Sir,
With due respect, I beg to state that my name is Rajesh Gupta and I am a 12th-grade science student at your school. The objective of this application is to inform you that, I will be unable to go to school for a week due to some personal reasons at home.
In these circumstances, please excuse me for being absent from the 2nd of May to the 9th of May 2022.
I would be obliged if you accept my leave application letter.
Yours sincerely,
Rajesh Gupta
Class 10, Sec A
27th April 2022
Personal Leave Application #13
To,
The Headmistress,
Alipurduar Girls’ High School, Alipurduar.
Subject: Personal Leave Application
Madam,
With due respect, I beg to state that I have a bad headache, and the reason behind the headache is very personal. So I am quite unable to stay in the class any longer. I, therefore, pray to you for granting me a leave of absence for the remaining periods.
I am a responsible student and never leave my class unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my study.
I remain, Yours obediently,
Pallabi Sarkar, Class-X, Section-A, Roll No.-5
Personal Leave Application #14
То, The Headmaster, Purulia Sainik School, Purulia.
Subject: Personal Leave Application
Dear Sir,
With due respect, I beg to state that my son, Sumit Bagchi of Class-IX of your institution, could not attend school from 11th to 16th May 2023 due to some personal reasons at home.
I, therefore, request you to kindly excuse my son for being absent.
Yours faithfully,
Tapan Kumar Bagchi
Place: Dum Dum Cantt. Date: May 7, 2023
Personal Leave Application #15
To,
The Manager, Cyber Technology, Kolkata
Subject: Personal Leave Application
Respected Sir,
Please excuse me for being absent from 10/06/23 to 25/06/23. Due to some personal reasons, I left my parents and now I realize my mistakes. After so many months I am going to visit my native place to see my parents.
So, please give your approval to take four days of leave. I will immediately return to the work after the leave.
Thanking you.
Sincerely,
Manish Pandey, Junior Technician, Cyber Technology
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Frequently Asked Questions (FAQ)
What is Personal Leave?
Personal leave is a formal leave for your absence from your office due to different reasons such as sickness, marriage, vacation, or personal time.
What is PTO?
PTO, commonly known as Paid time off or Personal time off, is an employee leave policy offered by most organizations/companies which allows employees to take off from work for a specific number of days and employees still receive regular wages during their absence from work.
What is the main advantage of PTO?
Employees will receive regular wages during their absence from work.
How can a formal application be recognized?
Formal applications can be recognized by their tone which is often a combination of politeness and formality and their short length.
Also, Read
Marriage Leave Mail
Sick Leave Email Sample
Vacation Leave Email
Paid Leave
Leave Mail to the Manager
Wedding Leave Application
