Leave Mail Format

An e-mail is the fastest way to communicate in writing. An e-mail can be sent from a computer or from a smartphone that has access to the Internet.

Leave Mail is a formal mail of your absence from your office due to different reasons.

These formal emails can be recognized by their tone which is often a combination of politeness and formality and their short length.

Leave Mail Tips

Components of an Email

An e-mail consists of two main sections:

The following fields are part of the header:

The body of the e-mail consists of an introductory paragraph and a short description in writing. It consists of

Daily Test - Attempt Now

Leave Mail Format

Header

Body

Salutation, (E.g.: Dear …,)

An opening sentence: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

The information in detail: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Closing line: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Signature line:

Thanking you.
Complimentary Ending:
(E.g.: Yours sincerely/faithfully,)
Sender’s Signature
Sender’s Name
Sender’s Designation

Leave Mail Format Samples

Leave Mail Format Sample #1

To.
The Manager, Motija Finance

Dear Sir,

This is to bring to your notice that I have not been keeping good health for a while. My doctor has advised me to take some days off work. If possible, I would like to leave work on August 1 and return on August 16.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

I would be obliged if you approve my absence mail.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance

Leave Mail Format Sample #2

To,
The Manager, XYZ Company

Dear Sir,

This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo a minor leg surgery on the 18th of April. The doctor has advised me complete bed rest for a period of 1 month. I will be mostly available after the 28th of May to resume my work.

I have enclosed all the necessary documents including a letter of recommendation from my doctor.

Copyright Notice:📚 Teachers and students are granted permission to use, reproduce, and distribute this content solely for educational and non-commercial purposes. 🚫 Unauthorized copying, distribution, or reproduction for commercial purposes is strictly prohibited. Any infringement may result in legal action. 

I regret the inconvenience and I’d like to request you approve this sick leave mail.

Yours Faithfully,
John Allen, Junior Engineer, XYZ Company

Leave Mail Format Sample #3

To
Office-in-charge, XYZ Company, New Delhi

Respected Ma’am,

I am Manish Sharma, an employee in your company, my ID no -7654A. I will be participating in an inter-state football tournament happening from 20th September to 27th September 2023 in Ambala. Due to this important event, I will be travelling out of the station on the 19th of September and will be coming back on the 28th of September 2023.

I regret the inconvenience and I’d like to request you approve this leave mail.

Hoping for a positive response.

Thank you
Yours Truly, Manisha Sharma

Leave Mail Format Sample #4

To,
The Manager, Infosys Technology

Dear Sir,

I am writing to request a 30-day leave of absence for medical reasons. As I have not been keeping good health for a while my doctor has advised me to take some days off work. If possible, I would like to leave work on April 1 and return on May 1.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Sincerely,
Peter Paul, Senior Engineer, Infosys Technology,

Ph no – 914567879865

Leave Mail Format Sample #5

Το, The Manager, TCS, Salt Lake, Kolkata

Dear Madam,

I would like your permission to appear in my examinations, which are scheduled to be held on 11, 19, and 26 June 2023. During the period from 11 to 26 June, I will not be able to present in the office as my examination centre is located in Mumbai which is far away from my office location. However, after my exams are over, I will work hard to compensate for the pending tasks.

The admit card issued for the examination is attached to this mail. If any further information is required, let me know. I have attached my contact number below.

I shall be very thankful to you for this favour.

Yours sincerely,
Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023

Leave Mail Format Sample #6

To,
The Manager, Cyber Technology, Kolkata

Respected Sir,

Please excuse me for being absent from 10/06/23 to 14/06/23. After so many days I am going to visit my native place to see my parents.

So, please give your approval to take four days of casual leave. I will immediately return to the work after the leave.

Thanking you.

Sincerely,

Manish Pandey, Junior Technician, Cyber Technology

Leave Mail Format Sample #7

To,
The Office-in-charge, Vital Technology, Kolkata

Respected Sir,

This is to bring to your notice that, I need a full day’s leave (15 June) due to an emergency at home. I will be joining in and even will try to arrive after the situation is soothed.

Sir, I require this leave due to the long-term disease of my Grandfather who is going to get operated on soon. He has been admitted to AMRI international hospital. I need to stay with him in this situation as none of my ménage belongs to this city and we live apart from our families.

I am a responsible employee and never leave my office unless there is a dire emergency. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

I shall be grateful to you.

Thanks in anticipation

Yours sincerely,

Rajat Sen, Senior Technician, Vital Technology

Leave Mail Format Sample #8

To,
The Manager
XYZ Company
Sinthi More, Kolkata

Respected Madam,

Most humbly I beg to say that, I am Tanisha Sen, working in your company as an assistant technician. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I need a leave for 1 week from 25th April to 2nd May 2022.

So, please give your approval to take one week’s leave.

I would be thankful for your consideration.

Yours faithfully,

Tanisha Sen
Assistant Technician

Leave Mail Format Sample #9

To,
The Principal
Lowada High School
Lowada, Debra, Paschim Medinipur, WB

Dear Sir,

With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I want to say that, I have been suffering from a fever for 1 day. Due to the high temperature, I am experiencing severe body discomfort. The doctor told me that I have Typhoid fever. The doctor suggests taking rest for at least 15 days. I am unable to attend school from Today (27th April).

In these circumstances, please give your approval to take 15 days’ leave. In case of required extra leaves, I will inform you.

I will be highly obliged for your consideration.

Sincerely,

Rajesh Sen
Assistant Teacher

Leave Mail Format Sample #10

To,
The Principal
Alipurduar High School
Alipurduar, West Bengal

Dear Madam,

With due respect, I beg to state that I am Pallabi Sarkar, working in your school as an assistant teacher. I want to say that, I am feeling very unwell right now. Due to the high temperature, I am experiencing severe body discomfort. So I am quite unable to stay in the school any longer.

Therefore, I pray to you for granting me a leave of absence for the remaining periods.

I remain, Yours obediently, Place: Alipurduar

Pallabi Sarkar,
Assistant Teacher

You Asked, We Listened – Get Free Access to All Writing Lists 😍😍

Also, Read

We have more interesting content for you…

Sick Leave Mail for Office

Read More »

Marriage Leave Mail

Read More »

Vacation Leave Email

Read More »

Leave Application Mail for Personal Reason

Read More »

Sickness Leave Email

Read More »

Resignation Email

Read More »

Paid Leave

Read More »

Daily Reading Comprehension Test - Attempt Now